Administration Assistant - SEND

We are recruiting for a Administration Assistant - SEND to join our team.

Leeds City College is the main education provider for post-16 students within the Leeds City region. To meet the needs of the increasing cohorts of students with SEND and High Needs this role requires an understanding and conscientious professional to lead on specific administrative duties working with our cross college leaders and managers.

We reserve the right to close this vacancy early depending on the level of interest and number of applications, so early application is advised.

What You Will Do

• Provide overall administration and student record data to the SEND department. 
• Work in collaboration with SEND colleagues to plan, book and monitor the EHCP Review process and support SEND leaders & managers in achieving high compliance rates. 
• Produce meeting invite letters, diarise meetings as required with the relevant documentation, and attending EHCP reviews to support with note-taking when needed. 
• Ensure the timely and accurate recording of EHCP and associated correspondence from the Local Authority onto college systems, including relevant funding information and EHCP consultations. 
• Ensure filing (electronic and paper) is accurate, organised and easily accessible.
• Provide cover and support to colleagues across the directorate as required, catering for fluctuating workloads and absences.

About You

• Literacy and Numeracy at Level 2 or above
• Good practical knowledge of Microsoft office & Google applications
• Experience of administrative and/or student records work in an education setting
• Ability to work flexibly across a number of tasks
• Excellent communication skills

Benefits

There are plenty of benefits available to our staff members, here are just a few:

• Generous Annual leave entitlement - If you work full time, you'll get at least 39 days holiday plus bank holidays. This includes closure days at Christmas (pro rata for part time staff).
• Support Staff 39 days
• Academic 44 days
• Senior Management 44 days
• Excellent Pension schemes
• Teachers’ Pension Scheme 
• Local Government Pension Scheme 
• Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
• Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
• Learning and development opportunities -  including staff development days
• Employee wellbeing initiatives
• Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

Leeds City College is one of the largest further education institutions in the country and is one of the biggest providers of apprenticeships regionally. 

We provide a vibrant and diverse learning environment, delivering excellent and innovative education which is supportive, inspiring and life changing. Leeds City College’s values put students first and are at the heart of everything the college does.

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. We offer a wide range of job vacancies, and our large size means there are always exciting opportunities to progress.

Join us on the journey to being the best that we can collectively be for our students, apprentices, staff and our stakeholders.

SAFEGUARDING

At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

EQUALITY, DIVERSITY AND INCLUSION

Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity. Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. We continually assess and improve our practices to ensure that every individual, regardless of background, has an equal chance to succeed. By championing EDI, we aim to create a workforce that reflects the richness of our communities and drives innovation through diverse perspectives. To find out more about what our commitment to EDI means to us please Click here to learn more about our EDI objectives.