Admissions Officer (EHCP Specialist)

Due to the sensitivity of materials handled in this role, the applicants must have an explicit

understanding of the confidentiality requirements of the job.

• Maintain a centralised admissions process from the point of enquiry through to

enrolment and communication and processes related to progression.

• To support the Special Educational Needs and Disabilities Coordinators across

Chiltern Way Academy Trust in ensuring that the pupils of the academy are admitted

in an efficient and timely manner in accordance with the trust admissions policy.

• To contribute to the efficient and effective organisation of the Academy.

• To market the academy in a positive light by being hospitable and courteous to

visitors, staff and pupils and Local Authorities.

• To support the SENDCo in the function of the Academy as its own Admitting

Authority.

• To coordinate the adherence of Local Authorities to their duties under the Special

Educational Needs Code of Practice.

• To coordinate and produce management datasets which reflect the Academy’s

position in relation to the needs of its cohort.

• To develop systems of working that reflect the changing priorities of the trust in

relation to the needs of the students.

• To assist Senior Leadership Staff in collation of data at strategic points in the

academic year.

General

• To undertake any duties of an appropriate nature as may be reasonably required by

the SENDCo.

• To maintain student records and coordinate admissions.

• To be familiar with and follow all the school’s policies and guidelines on all areas and

aspects of school life.

Main duties and responsibilities

• Coordinate and oversee mid-year and phase transfer, admissions ensuring a smooth

process.

• Liaise with the Local Authority, SENCO, Heads of Campus, Academy Leadership Team

and other relevant external and internal departments top ensure a smooth

admissions procedure.

• Ensure that all student files ae received and stored appropriately.

• Ensure that all required student data is accurately input onto SIMS.

• Collate and set up transition timetables for incoming students in liaison with the

Senior Leadership Team.

• Support arrangements for induction days, transition events and attend any relevant

events (these may be outside of your usual working hours).

• Attend any relevant admissions meetings.

• Organise meetings and tours as requested.

• Accurate SIMS entry, storage and reporting of student data as required by the SLT.

• Tracking Admissions files, deadlines and consultation responses.

• Despatch student information packs and, upon receipt, enter admission information

on SIMS.

• Assist in the organisation, preparation, running and recording of data for Annual

Reviews.

• Full training will be provided.

Data

• Collation of new school year information, ensuring data received and checked and

processed correctly.

• Ensure student records are maintained, accurate and kept up to date in collaboration

with SEN administration.

• Ensure that data returns are completed accurately and submitted in line with agree

timelines.

• Participate in the school census returns.

Support Their Own Personal Development by:

• Working collaboratively with colleagues.

• Seeking help and advice as appropriate.

• Building on and developing prior specialists’ knowledge and experience.

• Undertaking further training as appropriate.

• Seeking to improve practice via observation and discussion with colleagues.

Caring and Supporting

• Act as a positive role model for staff and students alike.

• Work successfully alongside parents, stakeholders and outside agencies in fulfilling

responsibilities.

• Interact appropriately with all members of the school community and its

stakeholders.

• Adhere to school policies and practice around safeguarding of students.

• Proactive in maintaining the Academy environment: taking appropriate action

where necessary.

MAIN DUTIES AND RESPONSIBILITIES - OTHER

• To maintain confidentiality at all times in respect of Academy related matters and to

prevent disclosure of confidential and sensitive information

• To work within and encourage the Academy’s Equal Opportunity policy and

contribute to diversity policies and programmes in relation to discriminatory

behaviour

• All staff have a responsibility to promote the safeguarding of children and young

people

• Contribute to the overall aims and targets of the Academy, appreciate and support

the roles of other members of the staff team

• Attend INSET, appropriate training and relevant meetings as required and participate in

the Academy’s performance management process

• Carry out all duties and responsibilities with reasonable care for the health and safety of

yourself and any other persons who may be affected by your acts or omissions at work

and to co-operate fully with the Academy in health and safety matters