College Admin & Receptionist

Main Purpose of Job

·   To act as first point of contact for all visitors to the college, in person or by telephone.  

·   To provide administrative support to the college.

·   To be responsible for maintaining accurate student data including attendance records and reports.

·   To undertake administration in relation to personnel and payroll processes.

Administration

·   To welcome all visitors to the college, ensuring signing in procedures are followed and to arrange for contractors to be escorted where necessary.

·   To receive and prioritise incoming telephone calls and e-mails.

·   To maintain the college diary on a daily basis, in liaison with the Leadership Team. To be aware of all visitors who are expected at the college.

·   To photocopy and distribute letters for parents/carers and any other stakeholders.

·   To maintain accurate student records, ensuring all new students joining the College and those leaving are recorded on the college’s administration systems.

·   To record late arrivals and absences of students and staff during the day.

·   Liaise with teaching agencies to ensure any staff absences are covered.

·   Support tutors with updating student targets on Evidence for Learning.

·   Ensure all staff are enrolled and up to date with mandatory training courses.

·   To be responsible for ordering college stationery and products.

·   Organise any building works/maintenance and keep accurate records of all works.

Payroll/HR

·   To ensure that all new staff, volunteers, and governors receive appropriate documentation upon their employment and undergo relevant safeguarding checks.

·   To ensure correct and up to date staffing information is held on the college system and to hold personnel files for all staff.

·   To maintain at all times the utmost confidentiality with regard to all financial reports, records, personal data relating to staff and other information of a sensitive or confidential nature. 

Post Information

·   Hours: 34.5 hours per week (Mon-Thurs 8.30-4.30, Fri 8.30-1)

·   Position will be based at our campus at 9 Leicester Ave, Salford M7 4HA.

·   38 working weeks (term time only)

·   Reports to Principal and Leadership Team

·   Important functional relationships:

-         Internal: Principal, administration staff, SLT, teachers, support staff, students, governors

-         External: College partners, parents, local authority departments, accountants, contractors, visitors to the college. 

·   The post holder is responsible for his/her own self-development on a continuous basis.