Cover Supervisor

Cover Supervisor (Permanent)

Grade 5 (Points 12 – 15), pro rata £18,924.11 - £20,946.18

(subject to the yet to be confirmed 2024 payrise)

Responsible to:    Deputy Headteacher/HR Administrator

Hours:        32.5 hours per week, 39 weeks per year term time including 5 training days

Monday – Friday 08:30-16:00

Includes 60 minutes unpaid break during the day, which be split between 45/15 mins or taken in its entirety depending on the working day.

DESCRIPTION OF THE ROLE

The key functions of the role is to cover lessons and/or registration for teaching staff in their absence and to provide cover should the receptionist be absent. However, we do not expect the Cover Supervisor to cover long periods of absence.

When not covering lessons the Cover Supervisor will be expected to engage in activities as detailed below including exam invigilation (11+, public exams etc.) and support academic and pastoral student intervention as directed.

SPECIFIC AIMS AND KEY RESPONSIBILITIES       

Cover Supervisor (available periods 1,2,3,4&5)

·        To supervise pupils in the absence of a teacher, creating and maintaining a purposeful and orderly learning environment for pupils. This includes lessons, registration and other duties where supervision is needed.

·        To ensure that the work set by the teacher is carried out in accordance with the Bourne Grammar School Learning and Teaching policy. To check that pupils, have appropriate equipment and materials to enable them to complete the tasks set and answering pupils’ questions about processes and procedures.

·        To support expectations of pupil behaviour in the classroom, securing appropriate standards of discipline and ensuring that the schools Behaviour policy is adhered to 

Take class registers as and when appropriate.

·        Administer clear instructions to the class based on the work set, or to liaise with the Subject Leader when work has not been set, and actively supervise students in the classroom during the absence of the class teacher.

·        Respond to any questions from students about process and procedures.

·        Liaise with Teaching Assistants regarding individual students being supported in class.

·        Mark the work where appropriate, collect any completed work after the lesson and return it to the appropriate Teacher or curriculum area.

·        Provide feedback on learning activities and inform the Class Teacher of any non-participation by individual students.

·        Cover registration periods as required.

·        To, on occasion, use provided resources to plan lessons to cover a period of staff absence.

Reception Cover

·       To provide a friendly and helpful “Front of House” service.

·       To provide an effective communication service throughout the School using the most appropriate method.

·       To deal with all Reception emails and telephone queries efficiently and in a courteous manner dealing with all enquiries appropriately.

·       To receive all visitors, inform the appropriate members of staff and ensure that all visitors sign into school with the appropriate ID checks, and are given the correct identification lanyards, in accordance with the school’s Security and Visitors Policy.

·       To deal with staff, parents, pupils, governors and outside contractors including visitors with confidentiality, discretion and tact mindful of the fact that the Receptionist is the first point of contact that most visitors will have with the School.

·       Follow school security procedures regarding access and entry to the premises.

·       To receive all deliveries and ensure they are placed in the appropriate place for the Site Team to distribute them.

·       Sort and distribute mail; deal with outgoing couriers and parcel collections.

·       To dispatch outgoing mail ensuring that the franking machine is sufficiently funded. Assist other Admin staff with the collation of items to be posted as required.

·       To assist with any evacuation procedure (e.g. fire) and to liaise with the Fire Officer as required during an activated Fire Alarm including responsibility for the Visitors book.

·       To process, in line with school procedures, students who report for First Aid.

Invigilator (if not required for lesson/reception cover, a Cover Supervisor may be directed to undertake invigilation duties)

·        To invigilate exams as directed by the Exams Officer and in accordance with the regulations. Exam invigilation may be on a one-to-one basis, in a home environment, small groups or as part of an invigilation team in a main exam venue.

Equal Opportunities - The post holder is required to carry out the duties in accordance with Bourne Grammar School’s Equal Opportunities policies.

Health and Safety - The post holder is required to carry out the duties in accordance with the Bourne Grammar School’s Health and Safety policies and procedures.

Safeguarding - All school staff have a responsibility to safeguard and promote the welfare of children and young people within the school.