Executive Assistant (International Schools)

The Executive Assistant provides full support to the Managing Director of King’s International, and they play an important role in the smooth working of King’s International as a whole. The position requires excellent organisational ability, sensitive and intuitive communication skills, great attention to detail and the ability to work independently. The ability to work to deadlines and to prioritise accordingly is vitally important.

There is flexibility to the working commitment but a minimum of 34 hours per week during term time will be required with a minimum of 200 additional hours required during non-term time. There may be an opportunity to work from home for 1 or 2 days per week during term time and fully remotely in non-term time.

The successful candidate will be collaborative in approach and empathetic in understanding the perspectives of a wide range of people. They will be highly motivated, proactive, bring initiative to the role and are committed to excellence.

Key Responsibilities

• Direct communication and liaison on Managing Director of King’s International’s behalf
• Bringing a proactive approach to the different communication and liaison aspects of the Managing Director, taking responsibility for ensuring that this proceeds smoothly and efficiently
• Advising on urgent matters, fielding enquiries proactively, following up on actions arising out of the Managing Director’s work, and working closely with them in looking for opportunities to improve the working of the King’s International office
• Preparing in good time all documentation relating to the Managing Director’s schedule of appointments, ensuring that the Managing Director is effectively briefed
• Preparing for visits by ensuring that all aspects for visits from King’s International’s existing or potential new partners are organised effectively and efficiently
• Planning and coordinating the Management Director’s diary, effectively managing appointments, and reflecting upcoming workflows, ensuring that he is appropriately accessible while also protecting his time to ensure effective prioritisation of workload and productive use of time
• Assisting with updates to the KCSWI Handbook including policy updates and maintain version control
• Maintaining excellent digital and paper files, which are systematic, clearly labelled, and up to date
• Liaising with the resource team to arrange design/production of marketing materials; monitor social media and LinkedIn channels and help create content
• Managing the unexpected with equilibrium, discretion and professionalism, and being flexible in offering support to the Managing Director and senior team as required in emergency situations

Person Specification

• Strong interpersonal skills and diplomacy when dealing with King’s International’s wide range of stakeholders
• Excellent judgement
• Resilience, dedication and a willingness to go the extra mile as needed
• Adaptability and flexibility, with the ability to prioritise effectively, manage a busy workload, work independently
• A ‘can do’ attitude and a willingness to take on tasks that arise
• Calmness, proactivity and positivity under pressure
• Excellent diary management and organisational skills
• Confident, effective and assured communication skills, both in written and verbal form
• Ability to build strong relationships at all levels
• A proactive approach and a commitment to ongoing improvement and development
• An understanding of confidentiality and the highest standards of discretion
• Excellent IT skills (including Microsoft 365 applications including Outlook Word, Excel and PowerPoint)
• A great attention to detail and accuracy

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. Staff enjoy excellent benefits including healthcare, contributory pension scheme, free gym membership and lunch during term time.

To apply for this role, please visit our website via the apply button.

Closing date: 9am on Friday 13th December 2024

Interview date: Thursday 19th December 2024

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.