JOB PURPOSE:   

To be responsible, on a day-to-day basis, for the nominal and purchase ledgers

 Interviews to be held on the 21st of August 2024

PRINCIPLE RESPONSIBILITIES

Your key responsibilities will include:

• Managing the purchase ledger, ensuring that invoices are processed promptly, and payments are made accurately
• Managing the nominal ledgers, ensuring all journals are posted correctly, accounts are reconciled and maintained appropriately
• Processing the weekly BACS run, ensuring all invoices are correctly authorised and coded
• Setting up new supplier accounts and maintaining existing account details and relationships
• Processing and administering all ancillary payments
• Reconciling all key accounts monthly, including bank reconciliations
• Managing the accounting and record keeping for capital projects
• Ensuring correct processing of monthly catering journals
• Providing all budget holders with support regarding their yearly budgets as appropriate
• Processing staff expenses
• Assisting with the external audit process

Experience of bookkeeping / management accounting, adhering to financial controls and monitoring budgets is important.

External liaison and contacts

1.      Management of relationships with suppliers

2.    External auditors

3.    Banking contacts

Other duties

4.    Reviewing systems and processes and making improvements where necessary

5.    Supporting the COF as required in projects such as acquisition opportunities and other one-off financial projects.

6.    Maintaining absolute confidentiality in all aspects of work.

7.     Complying with relevant Kaleidoscope Learning Trust policies and procedures, including safeguarding procedures, always.

8.    Undertaking any other task requested by the line manager or a senior colleague that is within the individual’s abilities.

NOTE

Notwithstanding the detail in this job description, in accordance with the Academy's Flexibility Policy the job holder will undertake such work as may be determined by the CFO from time to time, up to or at a level consistent with the Principal Responsibilities of the job and in any location within the Trust.

Person Specification

The attributes below give an indication of the type of person who may succeed in this role. However, we always consider positively people with backgrounds in different sectors or with the skills/experience that may help them to bring a new perspective to our work. When applying, please do set out clearly how the knowledge, skills and experience that you bring would help you to achieve this important role, whatever your prior experience.

Essential

Qualifications and knowledge

·      Part qualified or working towards a professional qualification (ACCA, CIMA, ACA)

·      Excellent financial knowledge including:

o  accounting standards

o  accounting software

o  VAT

Experience

·      Significant experience of:

o  Bookkeeping / management accounting

o  setting/adhering to financial controls

o  monitoring budgets

Skills

·      Attention to detail

·      Good time management and organisational skills

·      Excellent interpersonal and communication skills

·      Intermediate Excel skills

Personal competencies and qualities

·      Team player with a positive attitude

·      Ability to work to deadlines and under pressure

·      A flexible, calm & committed approach

·      Ability to organise and prioritise work

·      Able to work on own initiative

·      Understanding of importance of delivering outstanding customer service internally (to budget holders)

·      Understand the importance of confidentiality, tact and discretion

·      Pro-active approach to planning and prioritising work

Desirable

·      Understanding of safeguarding

·      Experience of working within a school environment