HR and Pay Assistant

Key Responsibilities

HR Pay and Pensions Admin

• To provide monthly information to the outsourced payroll provider and ensure that all data is inputted accurately and meeting deadlines.
• Act as main point of contact with the payroll provider, dealing with any queries.
• Check monthly payroll detailing variance information, liaising with SLT and Finance to approve.
• Provide annual and ad hoc information to payroll provider (eg holiday information, pay awards etc).
• Deal with all pay related queries from staff, liaising with the payroll provider as required.
• Deal with queries from and send adhoc information as required to the Pension providers.
• Respond to pension queries from staff, referring to pension providers as appropriate.
• Produce reports and data as required.

HR Administration

• Recruitment activity including advertising roles and shortlisting administration
• Interview administration – putting together questions, arranging interviews and supporting on interview panels.
• Undertaking new starters pre-employment checks such as DBS checks, references and other administration. 
• Agency staff administration – liaising with agencies and managers to ensure all vetting and checks are carried out.
• Undertake administration in relation to leavers.
• Note-taking for formal Employee Relations meetings.
• Staff benefit administration.
• Other HR Administration as required.

HR System/Data

• Contribute to HR system good practice and development.
• Provide data as required for SLT and external reports and surveys.

Wider team support and personal development

• To undertake specific project work as required, under the direction and guidance of the Human Resources Manager.
• Contribute to the development and implementation of HR policies and procedures.
• Ensure continuous development and improvement of professional knowledge to ensure the College is at the forefront of HR initiatives and good practice through attendance at events, webinars, training, networking and wider reading etc.
• Proactively share knowledge, learning and insights with other members of the HR team.
• Contribute to the continuous process improvement of HR activities and services.
• Attend and participate in HR Team meetings.
• Respond to queries from staff and managers, forwarding on to other team members as appropriate.
• Support the wider HR function by sitting on recruitment panels and delivering staff training i.e.induction training.
• Support wider college events and curriculum teams as required I.e. interview skills training with students.
• Any other duties of a similar level of responsibility as required.