Human Resources Manager

Purpose

• This role is a standalone position and requires the post holder to be capable of providing high-quality and confidential HR service to the management team, employees and contractors.
• The HR Manager is accountable for the maintenance and compliance of HR records, including the Single Central Record, HRIS, and employee personnel files, ensuring accuracy and adherence to GDPR.
• The HR Manager will play a crucial role in leading and managing all aspects of day-to-day HR services for ICS London, spanning across two buildings that are short walk from each other.
• The HR Manager will be responsible for ensuring that the three schools under their scope are aligned with processes and procedures, according to the law and the Group.
• The Roles and Responsibilities

Compliance

• Ensure compliance with current employment law
• Lead ISI inspection including keeping the SCR up to date Responsible for the Annual Census for DfE and ISI

HR Policy Review and Development

• Responsible for HR policies and staff handbook, keeping up to date with legislation

Recruitment

• Managing the recruitment and selection processes in collaboration with the hiring manager
• Ensure all pre-employment checks are carried out in line with safer recruitment policy
• Oversee the recruitment for the other schools under your scope

UKVI

• Act as a key contact & level 1 user and ensure the sponsor's duties are met

Payroll, Pension and benefits

• Liaise with the Bursar and process monthly payroll and pension administration
• Administer non-salary benefits
• Issue Pay Review letter
• Budget process

Performance Management

• Support line managers through the performance management process as required

Employee relations

• Lead and provide strategic direction on all employee relations matters, including performance management, absence management, capability, disciplinary and grievance procedures, ensuring alignment with the Schools’ policies and procedures.
• Provide advice and guidance on the implementation of HR policies and procedures

Employee lifecycle

•  Manage the HR Information System (iSAMS)
•  New employee Induction (issuing ID card, IT device, desktop/email account, staff mid-layers, Inventory etc)
•  Issuing employment contract and variation to contract
•  Oversee absence management and support return to work interview, long-term absence Risk Assessment and Occupational Health assessment
•  Pregnancy RA/Maternity leave planning
•  Manage holidays for Central Service staff
•  Carry out exit interviews
•  Issue references and letter
•  Monitor and admin DBS applications (renewal every 3 years)

Training

• Organise mandatory training
• Monitor and maintain records of training for the all schools under your scope, according to Globeducate policies

Head Office

• Produce monthly reporting of HR data and HR KPIs for UK schools
• Ad-hoc project work as requested
• Attend meetings as required

Others

• Lead staff committee
• Lead and organise staff events
• Organising gifts and cards for occasions Archiving records

Person Specification

• Qualifications, Experience, Skills and Attributes
• HR qualification (ideally CIPD Level 5 or above) or other relevant HR qualification or working towards it.
• Experience of working in HR and using a HR Database.
• Experience of working in a similar role in a school environment (Highly Desirable) Willing to undertake training, keeping up to date with legislation and DfE and ISI requirements
• Good IT skills, highly competent using Microsoft Office and Google Strong administrative and organisational skills
• Excellent written and oral communication skills.
• Understanding of relevant legislation, policies and procedures, and the ability to apply this understanding to real situations.
• Ability to provide initial advice or guidance to managers Attention to detail
• Professional outlook detailed orientated and able to multitask and meet deadlines. A team player who can work collaboratively as well as using own initiative.
• Ability to stay calm and diplomatic under pressure.
• Strong understanding of the importance of confidentiality and discretion Flexible attitude towards work and demonstrates sound judgement.
• Commitment to equality of opportunity and the safeguarding and welfare of all students

Safeguarding Statement:

ICS London has a commitment to safeguarding and promoting the welfare of children and young people and as such this post holds safeguarding responsibilities. This post is defined as regulated activity and all appointments are subject to Enhanced DBS checks/Overseas Police Checks and Prohibition check, Overseas Teaching Sanctions check, Disqualification from childcare check ( if applicable). Online checks will be carried out on all shortlisted candidates and candidates will be asked to talk through their applications during the interview, including periods when they were not working. ICS London is committed to equal opportunities and welcomes applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. This post is exempt from the Rehabilitation of Offenders Act 1974.