Receptionist

Who are Habs?

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.

Join our team and unlock your potential!

About this Role

Role: Receptionist

Hours: 22.5 hours a week, Monday - Friday 1.00pm - 5.30pm (Term-time plus 2 days). This is a 1 year fixed term contract. 

Reports to:  Junior School Office Manager

Overview

• Front Desk Management: Greet and welcome students, parents, and visitors, ensuring all sign-in procedures are followed.
• 
  
• Answering Calls: Manage incoming calls, transfer them as necessary, and take messages when required.
• 
  
• Parent Communication: Respond to parental inquiries and direct them to the appropriate department or staff member.
• 
  
• Visitor Management: Maintain a log of all visitors and ensure security procedures are followed, such as issuing visitor badges.
• 
  
• Daily Attendance: Record student absences and communicate this information to relevant staff members. Send half term attendance reports to key staff
• 
  
• Mail Handling: Receive and distribute mail and deliveries.
• 
  
• Administrative Support: Assist with light administrative tasks, including photocopying, filing, and maintaining reception supplies.
• 
  
• First Aid Support: Provide first aid or call for medical assistance when required (if trained).

Please see the candidate pack for further details. This is a 1 year fixed term contract. 

Knowledge and experience

• Previous experience in a receptionist or administrative role, preferably in an educational setting.
• 
  
• Excellent communication and interpersonal skills.
• 
  
• Proficiency in Microsoft Office Suite and general computer literacy.
• 
  
• Strong organisational skills and attention to detail.
• 
  
• Ability to multitask and handle a busy environment with ease.

What We Offer

• A competitive salary, FTE £26,418 pro-rata amount is £12,608.59
• 
  
• Additional life insurance cover
• 
  
• Access to Employee Assistance  
• 
  
• Extensive professional development training opportunities  
• 
  
• Free onsite parking
• 
  
• Free access to sports facilities and well-being programmes for staff  
• 
  
• Enrolment into the Schools' pension scheme, with 12% employer contribution, based on 5% individual contribution

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

Haberdashers’ Elstree Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.