Receptionist

Are you a dynamic and friendly individual with a passion for providing excellent administrative support in an educational environment? We are excited to invite applications for the position of Receptionist at our esteemed school. As the face of Amity International School Amsterdam, you will play a crucial role in creating a welcoming atmosphere for visitors, parents, staff, and students while supporting our Operations team with essential administrative duties. If you thrive in a busy, vibrant setting and are committed to our school's values and mission, we would love to hear from you!

Basic duties/responsibilities:

• Is the first point of call for visitors, parents, staff and students. The Receptionist must be welcoming, personable, helpful and able to present the school in a professional and friendly manner
• Ensures that the Reception area is kept smart, tidy and that noticeboards are kept up-to-date, and in line with data protection regulation
• Responds to telephone and email enquiries in a helpful, positive manner and with a constructive approach and ensuring that appropriate actions are taken in a timely way
• Undertakes administrative activities to assist the administration staff (i.e. making appointments, schedule meetings, order equipment, events, etc.)
• Could be asked to support with logistical arrangements for (internal) events (i.e. transport reservations, hotel reservations, catering, documentation)
• Collaborates closely with the attendance registration officer to maintain daily fire evacuation register.
• Receives visitors and direct them to their hosts
• Is responsible for the incoming post and outgoing post
• Supports in receiving packages, deliveries and mail
• Provides assistance to the Attendance and Liaison Officer and may be required to communicate with local municipalities regarding admissions and attendance
• Maintains the inventory of sample uniforms and provides assistance to families who wish to try-on the samples

Providing receptionist service to the school, including:

• Welcoming, receiving, signing in and dealing with and directing staff, pupils, parents, school governors, school visitors and other stakeholders as appropriate
• Operating the school’s main telephone, transferring calls, or taking and delivering messages as appropriate
• Managing the school’s main inbox, replying, forwarding messages and making appointments for staff as appropriate

Providing admin support to the school’s administrative function, including:

• Receiving and sorting incoming mail for delivery to appropriate staff
• Recording, stamping and posting outgoing mail
• Assisting in the maintenance of the school’s filing and archiving systems
• General clerical and administrative tasks such as photocopying, printing, laminating etc.
• Assisting Operations Manager with monitoring transport email box and communicating with parents and drivers regarding school transportation.

Safeguarding:

To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures

Personal Skills:

• Excellent organisation and time management skills
• Strong oral and written communication skills
• Ability to work on your own and act pro-actively
• Attention to detail, flexibility and adaptability to changing workloads
• Problem-solving skills and project management ability
• Intercultural understanding
• Professional and hospitable work attitude
• A can-do work mentality

Experience:

• Proven work experience as a Receptionist or similar role
• Excellent organizational skills

Qualifications:

• MBO+ level qualification
• Fluency in English, verbal and in writing. Dutch is an advantage
• IT: Outlook, Word, Excel, and PowerPoint