Administrator (Senior School)

Line Manager: Deputy Head (Academic)

Closing date: 17th January 2024, 12:00 noon

Interview date: 25th January 2024

The Role

The King’s School, Gloucester is seeking an exceptionally organised and proactive individual to provide specific administrative support to the Deputy Head (Academic), and comprehensive administrative support to the Academic Staff based in the Senior School. The successful candidate will perform a wide range of duties and will sit in the Senior School Office, a fast-paced and dynamic environment located in the Bishop’s Palace. 

The School

The King’s School, Gloucester has a rich academic tradition dating back to its founding in 1541. It houses the longest-serving classroom in Europe and is held in high esteem amongst the local and wider community, winning Gloucestershire Independent School of the Year in 2020 and 2021, and being Highly Commended again in 2022. Following the 2022 ISI Inspection, King’s was proud to be declared excellent in all areas.

The Department

The Senior School Office is located in the Bishop’s Palace, the largest of the Senior School buildings at King’s. As the administrative hub of the Senior School, serving over 500 pupils and 100 members of teaching staff, it is a true hive of activity, with a steady flow of traffic and enquiries throughout the School day. In this busy and reactive environment no two days are the same, making it a challenging yet enjoyable working environment for the successful candidate.

Main Duties

• To provide comprehensive administrative support to the Deputy Head (Academic);
• To organise the Deputy Head (Academic)’s diary and emails;
• To take initiative in responding to queries on behalf of the Deputy Head (Academic) where appropriate, thereby empowering them to give their attention to more urgent matters;
• To maintain a collaborative working relationship with the Deputy Head (Academic) to proactively manage joint workload, reviewing the allocation of resources on an ongoing basis;
• To monitor live information on pupil welfare and whereabouts as it comes into the Senior School Office and respond accordingly;
• Answering the telephone, recording accurate messages and distributing to relevant staff, treating confidential messages with absolute discretion;
• To provide administrative support to the academic staff based in the Senior School;
• To provide administrative support for key School events such as pupil reports and parents’ evenings;
• To deal with enquiries from parents, staff and pupils in a professional manner;
• Providing cover for the wider administrative team when required;
• Any other duties that may reasonably be assigned by the Headmaster or Deputy Head (Academic). 

Personal Profile

• Outstanding organizational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional at all times;
• Friendly and approachable, with outstanding written and spoken communication skills and the ability to put staff, pupils and parents at ease;
• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further knowledge of OneDrive and SharePoint is desirable); 
• Able to mix easily with persons of all backgrounds and maintain close and harmonious relations with work colleagues at all levels;
• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing scenarios;
• Prior knowledge of My School Portal and iSAMS would be an advantage;
• Prior experience of working in a fast-paced administrative environment is desirable.

Hours of Work

The Senior School Administrator shall work 8:00am to 4:30pm Monday to Friday, term-time only plus the first and last week of the published School summer holidays, including INSET days. There may be other occasions when you are required to work and remuneration for these hours will be given.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
• Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
• Staff Wellbeing Programme;
• Cycle to Work Scheme;
• Lunches;
• Parking.

Applications

Candidates should apply through TES or by submitting a completed School Application Form and Covering Letter via email to recruitment@thekingsschool.co.uk. A CV is not required.

Closing date for applications is Wednesday 17th January 2024 at 12:00 noon, with interviews taking place on Thursday 25th January 2024. However, early applications are encouraged and we reserve the right to make an appointment prior to the published closing date if appropriate.

Please note that the School is closed for the Christmas holidays from Friday 15th December 2023, reopening on Monday 8th January 2024. Applications received during this period may experience a slight delay in their acknowledgement; thank you for your patience.

For further information, please contact Mr Harry Fuller on 01452 337337 or via email to recruitment@thekingsschool.co.uk.

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children. In line with Keeping Children Safe in Education an online search will be carried out for short listed candidates only – this will consist of a Google and social media search. The search is looking for anything that calls into question the candidate’s suitability to work with children, or could cause harm to the reputation of The King’s School. Any information discovered will be shared with members of the interviewing panel prior to interview.