Admin Assistant

Reports to: Office Manager

Start date:  ASAP

Contract: Permanent, Annualised contact - term time plus 2weeks

Salary: Grade 3 (£26,445 - £27,687)

Hours: 07:30am to 04:30pm

We are seeking a dedicated and organized an Administrative Assistant to join our vibrant team at Ark Evelyn Grace Academy. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment.

The Role

As an Admin Assistant, you will provide comprehensive administrative support to the school and act as a central supporting role for staff, students and parents. You will work with other members of the operations team to uphold the vision and ethos of the school at all times and provide an excellent customer service to a range of stakeholders.

As part of your role you will be the ‘face’ of the school at reception and the office and will be welcoming, personable, helpful and able to represent the school in a professional and friendly manner.

Key Responsibilities                    

• Flexibility: Adopt a ‘can do’ attitude and work flexibly across departments.
• Record Keeping: Maintain accurate records of students and parents, manage databases, and support admissions.
• Administrative Support: Assist with forms, document checking, and student attendance. Provide clerical support such as photocopying, filing, emailing, and form completion.
• Operational Excellence: Establish efficient systems for the school’s smooth operation, including event support and communication management. This includes effective communication and a clear handover when working across zones and ensuring that visitors are welcomed into a friendly, professional environment.
• Professional Work Environment: Ensure a business-like office environment and promote good relations with all staff.
• Admissions: Maintain accurate records of students, prospective students, and attendance. Manage databases related to admissions, medication, exclusions, and lockers.
• Data Management: Input and export data in various management information systems. Ensure data integrity in systems related to attendance, student details, etc.
• Student Welfare: Assist with student welfare, first aid, and medication administration. Organize medication, attendance, exclusions, and deal with lost property and locker key issuance.
• Event Management: Support administration for Parents’ evenings, open evenings, and other key academy events. Provide front of house support for these events.
• Communication: Answer telephone calls professionally, deal with voicemails and messages, and establish effective communication systems. Support with iPay queries.
• Office Management: Maintain stationery, stock, and filing systems. Ensure a professional working environment and manage post distribution.
• Visitor Management: Greet visitors professionally and ensure a friendly environment in the reception area.
• Teamwork: Share best practices with the team, ensure effective handovers, and protect the academy's perceptions.
• Miscellaneous: Keep display boards and literature up to date, ensure confidentiality, and promote good relations with all staff.

Other

• Commitment to equality of opportunity and the safeguarding and welfare of all pupils
• Willingness to undertake training
• This post is subject to an enhanced DBS check

Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.