Data Administrator (Visa and Accommodation)
Abbey College Cambridge
Cambridgeshire
- £25,000 per year
- New
- Quick apply
- Salary:
- Pro Rata
- Job type:
- Part Time, Permanent
- Start date:
- ASAP
- Apply by:
- 1 October 2024
Job overview
Salary: £25,000 per annum full time equivalent dependent on experience, as this is a part time position the salary will be pro-rate £20,000 per annum.
Hours: 30 hours per week - 10:00am to 3:00pm, Monday to Friday with additional overtime hours during the start and end of term
Closing date: 12th August 2024
Position Start Date: August 2024
Position Length: Permanent
Overview
We are seeking an enthusiastic Data Administrator (Visa and Accommodation) to join our friendly team. The role supports and promotes the work of the student services team by contributing to, and maintaining, the student support environment that our students and their families expect in order to enhance the students experience at the college.
They offer admissions and visa compliance support to new applicants and existing students, both directly and through the group International Admissions Centre (IAC), as well as supporting with the delivery of an excellent accommodation service.
Abbey College Cambridge is one of the best sixth form colleges for international students in the UK. We specialise in helping students from across the world achieve the personal, social and academic growth needed to succeed at the UK’s best universities.
Your duties and responsibilities will include the following:
Compliance and Admissions
- Ensuring compliance with the UK Visas and Immigration (UKVI) regulations for international students.
- Helping to ensure high quality record-keeping in every area of student application, enrolment and visa records.
- To assist in mandatory UKVI reporting requirements
- Supporting the admissions and compliance officer with issuing CAS to existing students who need to extend their student visa
- To act as a Level 1 user of the UKVI sponsor management system (SMS)
- To assist with welcome induction
- To help oversee the visa and passport scanning as students arrive to college at the start of term
- To conduct regular data checks of registered students
- To be the first responder to the admission shared inbox, referring cases to the admissions and compliance officer where applicable for more support
- To deputise for the admission and compliance officer as and when required
- Entering and updating information on to school’s database.
- Supporting students with in-country visa applications.
- Representing the College in a professional customer-focused environment, with particular reference to communication with agents and parents.
- Supporting with student BRP collection/distribution/correction.
- Supporting the admissions and compliance officer with academic progression visa changes and reporting to Home Office.
General Administration:
- Helping students with opening local bank accounts by creating relevant bank letters
- Assistance with maintaining school records and understanding safeguarding issues.
- Working with multiple teams to assist with all aspects of college life, including:
- Accommodation
- Finance
- Group International Admissions Centre
- Marketing
- Academic
- Pastoral
- Senior Leadership
The above lists are not exhaustive, and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and Abbey College Cambridge.
Qualifications and Experience
You will hold A-level standard or equivalent qualifications, be competent in the use of ICT, particularly the use of MS Word, Outlook and Excel. Ideally you will have a working knowledge of record keeping and data protection. You will have excellent verbal and written English and the ability to build and maintain effective working relationships. Previous experience working in an education or busy office environment is desirable.
Hours:
10am to 3pm, Mon-Fri with additional overtime hours during the start and end of term. Occasional overtime may be requested.
Benefits
- 25 days annual leave per year plus all public holidays
- Employee assistance programme
- Group personal pension plan 7 % employer contribution
· Season ticket train travel discount and loans
- Cycle to work scheme
- Discounted school fees
- Regular social events
Abbey DLD Colleges Ltd (ADCL)
Abbey College Cambridge is a constituent college of Abbey DLD Colleges Ltd (ADCL). ADCL consists of three award-winning independent international colleges based in London, Cambridge, and Manchester. With over 1000 students from over 50 different countries, ADCL provides an outstanding global environment for students striving for top universities. We are committed to providing the best education for all students in our care, and our colleges have high aspirations and expectations for every member of our community.
Safeguarding
ADCL is committed to safeguarding and promoting the welfare of our children and young people and as an employee of ADCL you will be expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.
Please click the link below for further information on employing Ex-Offenders:
Policy on employment of ex-offenders.pdf (alphaplusgroup.co.uk)
Equal Opportunities
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
How to Apply
Please read the attached Applicant Information Pack to access full details about the position. Please complete the application in full and include a detailed statement explaining why you have the necessary skills and experience to be successful in this position. Applications will be reviewed, and candidates contacted once the advert is closed.
Visa Sponsorship not available
This role does not meet the requirements for UK Visa sponsorship, therefore you will need to have a right to work in the UK.
Attached documents
About Abbey College Cambridge
- Abbey College Cambridge
- Homerton Gardens, Cambridge
- Cambridgeshire
- CB2 8EB
- United Kingdom
Abbey College Cambridge is continually expanding with over 460 students from more than 40 countries currently study with us. They are united by one ambition: to enter one of the top universities in the UK. Our students, working with our experienced, professional, highly skilled staff, form a vibrant community.
During this growth our educational ethos has remained very clear: outstanding achievement for all and to provide the best possible start for every child in our care.
Our staff come from a diverse range of backgrounds, many have enjoyed previous careers in academia, government service, industry and commerce. Many of our teachers have been educated at the UK’s top universities, and we are fortunate to have both senior and assistant examiners in the staff body.
We know that the staff are our greatest asset so we are constantly on the look out for individuals with the skills and perspective to support our ethos. We invest heavily in staff training and development as this is absolutely fundamental to what we do.
We have 56 fully equipped classrooms including 12 laboratory spaces, an art studio, music rehearsal room, and performance spaces.
Benefits
- Generous annual leave entitlement, plus bank holidays
- Employee assistance programme
- Group personal pension plan, 7% employer contribution
- Discounted school fees
- Regular social events
- Season Ticket Loans
- Eye Care
- Gym Scheme
- Workplace Nursery Scheme
- Cycle to work scheme
Child Protection
Each college’s Safeguarding and Child Protection Policy can be accessed the colleges website Policies | Private Sixth Form, Cambridge | Abbey Cambridge
Checks and Training
• Enhanced DBS checks to ascertain successful candidates suitability to work with children will be carried out. This post is exempt from the Rehabilitation of Offenders Act 1974, and therefore all convictions, cautions and bindovers, including those regarded as ‘spent’ must be declared.
• Online searches will be carried out on candidates for any unsuitable content by or about candidates.
• Two written & verbal references from previous employers and a personal reference will be sought. Referees will be asked about candidates suitability to work with children and whether they know of any disciplinary offences relating to children or young persons and whether candidates have been the subject of any child protection allegations or concerns and if so the outcome of any enquiry or disciplinary procedure.
• Candidates full employment history will be checked, any significant gaps will require explanation and proof of any relevant qualifications will need to be provided.
• Successful candidates will be required to complete Child Protection Training via e-learning prior to commencing employment.
• Pre-employment health screening will also be carried out.
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