Estates and Facilities Manager

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).   

We are seeking to appoint an experienced Estates and Facilities Manager to join our team. This is an exciting opportunity for the right candidate and further information about the role and the full person specification can be found in the attached job information pack.  Candidates must meet the person specification criteria to be considered. All candidates must apply using the Application Form, as CVs will not be accepted. For further information, please contact recruitment@woodeaton.oxon.sch.uk. 

Principle Responsibilities

·               To manage the estates and facilities function across the school including the supervision of external contractors and maintaining clean, safe, and secure premises and grounds.

·               To manage, maintain and develop the physical resources on site to optimise their use for staff, students, and the community to include carrying out handyperson tasks, routine maintenance and refurbishment, porterage and minor repairs.

·               To support the Senior Leadership Team in their role in relation to the management and monitoring of the repairs and maintenance budget.

·               To support the Senior Leadership Team in their role in relation to the strategical running of the estate and successful delivery of all capital projects.

·               To consistently promote a positive health and safety culture across the school and shape health and safety policy.

·               To ensure the completion of compliance testing and equipment servicing in line with the relevant regulations.

Main Duties

·               To monitor the condition of furniture, fittings, buildings, grounds and environments; and to draw up schedules of repair, maintenance and decoration with support from the Senior Leadership Team.

·               To ensure that any projects which do not come within the approved delegated budget are raised with the Senior Leadership Team to ensure they are correctly procured and reflected on the risk register.

·               To obtain quotations for larger works from approved suppliers and undertake supplier benchmarking in line with school policy and procedures.

·               To undertake minor repairs in-house where possible, including redecoration and DIY/improvement projects, always ensuring full health and safety compliance.

·               As main keyholder, to maintain the security of the school and be responsible for the control of keys across the school and for maintaining a register of keys issued and a key log.

·               To be responsible for site access and egress control systems and processes.

·               To ensure all estates, facilities & health and safety paperwork is kept secure and up to date and is easily accessible for audit purposes.

·               Responsibility for providing HR and School Administration Team with DBS letters of assurance for any contractors working on the site.

·               To communicate with the subcontracted cleaning team regularly and raise any concerns as necessary with cleaning contractor.

·               To proactively take ownership of school energy.

·               To take ownership of submitting energy meter readings via the online portal and ensuring these readings are logged on the central spreadsheet and monitoring any inconsistencies in readings.

·               To carry out portage duties such as moving furniture and equipment around the school and site

·               To maintain the small item asset management system.

·               To raise purchase orders and log goods receipts for work done when appropriate and within the delegated budget.

·               To be responsible for ensuring that fleet vehicles are maintained in line with statutory regulations and the school’s policies and procedures.

·               To ensure there is sufficient Management coverage across school terms and holidays to enable contractors to safely work on site.

Please see the attached job pack for full information on the job description with regards to Cleaning, Security, Health and Safety and Safeguarding

Woodeaton Manor School is committed to safeguarding and to promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Our recruitment and selection practices reflect this commitment and the offer made to the successful candidate will be subject to and conditional upon an enhanced Disclosure and Barring Service check and other relevant employment checks outlined in Keeping Children Safe in Education 2024, including a minimum of two references, one of which should be from the applicant’s most recent employer.  As part of our recruitment process, we will require you to fill in an overseas check and self-declaration prior to interview.

* We reserve the right to close this advertisement earlier if we receive sufficient applications ahead of the closing date.