Examinations Officer

ORGANISATION

·       Liaise with appropriate staff regarding all examination entries.

·       Liaise with SEN staff in relation to access arrangements, ensuring that appropriate evidence is held on file in line with JCQ inspection requirements

·       Apply for and follow the necessary procedures for special considerations

·       Check and submit examination entries and amendments

·       Organise the daily running of examinations, ensuring seating is prepared, all materials are set out, and SEN arrangements in place, in accordance with JCQ regulations

·       Ensure the invigilation arrangements are adequate: train and aid the recruitment process, and lead the team, following the JCQ regulations and expectations;

·       Ensure up to date knowledge of all examination regulations

·       Keep papers safe and secure until required

·       Receive results when published and be onsite on results day and ensure appropriate presence in school, overseeing distribution of results to students and staff. 

·       Receipt, collate and distribute examination board certificates, including checking and distributing at any award ceremonies

·       Deal with post results queries and enquiries including requests for remarks

·       Assist with Awards Evening;

·       Liaise with all relevant staff in the administration of internal tests

·       Respond to specific requests for exams from members of the leadership team

·       Update and distribute exam calendar and deadlines regularly and provide examination information for the college communications administrator

·       Respond to the unplanned demands of a busy workplace as required

·       Provide cover for lunch breaks and duties as required

• Provide advice and guidance to staff, students, parents/carers and others on examinations
• Maintain the necessary degree of confidentiality at all times

ADMINISTRATION

• Undertake administrative tasks as directed by your line manager
• Prepare Examinations budget for approval by CLT
• Monitor and control devolved Examination budget
• Complete and submit complex forms, returns and all examinations related administration

MANAGEMENT

·       Line manage direct reports (including Exam Invigilators) ensuring the effective and efficient operation of the department and that each individual is effectively deployed

·       Hold regular team meetings with direct reports in order to address any issues arising and to bring these to an acceptable conclusion wherever possible

·       Be responsible for the performance management and professional development of direct reports

• Be responsible for the recruitment and induction of new staff to the department

RESOURCES

• Operate relevant equipment/ICT packages/information systems (e.g. Google Apps, MS Office,  Arbor MIS and bespoke exam board portals)

Use administration supplies resourcefully

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