HR Administrative Assistant - Fixed Term Contract

Grade: Operations Pay Scale Grade E Point 9 - 15

Salary: £14,916.13 - £16,314.10 pro rata gross per annum

Hours: 24 hours per week, Term Time Only

Are you passionate about supporting a dynamic team and fostering a positive work environment? Do you enjoy working in a fast-paced, educational setting? The Kingston Educational Trust is seeking a highly organised and proactive HR Assistant to join our team.

Kingston Educational Trust is an inclusive institution committed to excellence in teaching, learning, and student development. Our staff are our greatest asset, and we believe in creating a supportive, respectful, and collaborative working environment.

Key Responsibilities:

As the HR Assistant, you will play a pivotal role in supporting the daily operations of our HR department. Your duties will include:

• Assisting with the recruitment process, including posting job vacancies, shortlisting candidates, scheduling interviews, and maintaining candidate records.
• Maintaining and updating employee records, ensuring all documentation is accurate and in line with compliance standards.
• Supporting the onboarding process for new staff, including induction coordination, document collection, and system setup.
• Assisting with employee queries related to HR policies, payroll, and benefits.
• Helping to coordinate staff training and professional development programs.
• Assisting with the administration of staff attendance, leave requests, and absence tracking.
• Contributing to HR projects and initiatives aimed at improving employee engagement and wellbeing.
• General administrative duties such as filing, responding to emails, and maintaining HR databases.

We are looking for a motivated individual with:

• Experience in an HR role (preferably within an educational setting but not essential).
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• The ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in ICT.

There are many benefits to working at The Kingston Educational Trust including:

• Generous pay-scales, regularly paying 1% higher than National Support Staff Pay Scales
• 2-week October Half Term break
• Access to subsidised Cycle to Work Scheme
• Subsidised study at Kingston University at Masters and Doctorate Level
• Flexible working arrangements will be considered on request 
• Employees Assistance Programme
• Work in a vibrant, supportive school environment where staff wellbeing is prioritised.
• Opportunities for professional growth and development.
• Be part of a dedicated HR team that is integral to the success of the school.

Interview Procedure

Our selection procedure will aim to identify with rigour whether the candidate fulfils the requirements of the post and will include the consideration of the candidate’s suitability to work with children and young people. 

The process will include:

• A written administrative task;
• Interview with Executive Director and Head of People

Early applications are welcome, and we reserve the right to appoint before the closing date if we find a suitable candidate.

Closing Date: Noon, Wednesday 9th October 2024

Interview date: to be confirmed

Application Process

Applicants are required to visit the website where they are able to submit their application using our recruitment portal.

For further information about this post please email hr@kingstoneducationaltrust.org .

Equal Opportunities

The Kingston Academy is an equal opportunities employer, we value the diversity of our staff and pupils, and all our staff are equally valued and respected.

Safeguarding and Safer Recruitment Statement

The Kingston Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and undergo appropriate checks, including enhanced DBS checks (with barred list check for regulated activity), checks with past employers and eligibility to work in the UK. Identity and qualification documents will be checked prior to any offer being made.

Please refer to the job pack for further information on the role and person specification.

We look forward to receiving your application.