Senior School Administrator & Exams Officer

Overview and Responsibilities

Senior School Administrator & Exams Officer 

Location: Bucknall, Stoke-on-Trent  

Salary: £13.67 – £15.27 per hour depending on skills and experience           

(£25,048.91 to £27,980.75 actual pro-rata salary)

Hours: 40 hours per week – Term Time + 1 week (40 weeks)

The Aurora Group

The Aurora Hanley School is an 'Outstanding' rated innovative provider of education and care, supporting young people aged 6 - 19 with complex needs typically related to Asperger’s Syndrome, Autism and other conditions.

We’re currently looking for an experienced School Administrator / Exams Officer. 

The Role:

In this post you will co-ordinate and manage the day to day efficient and effective running of the school administration function related to HR, training and examinations support. 

Key duties include:  

• Liaise and work collaboratively with internal stakeholders including site-based staff and wider group functions (Recruitment, Quality, HR)
• Establish and maintain excellent working relationships in contributing to the delivery of an efficient support service
• Maintaining and updating manual and computerised records
• Contribute to the development and record keeping of training programmes/learning opportunities, with ownership of the Moodle Training Matrix
• Prepare and support key Performance Management reporting throughout the employee lifecycle.
• Organising and facilitating interviews, events and meetings to include taking minutes, as required.
• Support the induction of new staff to the school to include new-starter set up and initial training
• To provide support to the recruitment and onboarding processes of staff
• To provide support for HR to include sickness absence reporting and keeping training records up to date.
• Be responsible for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertaken, to include room set up, attendance registers, securely storing and checking papers, providing and checking seating plans and relevant materials
• Disseminate examination information to staff, pupils and parents / carers, including exam and invigilation timetables, guidelines and querying results
• Liaise with examination boards to ensure the accurate administration of all examinations.
• Support in the organisation of the school’s external invigilators, including training and ensuring up-to-date information is provided to them 
• Ensure arrangements are in place for the specific needs of individuals, liaising with Lead SENDCo re: access arrangements
• Support the requirements necessary of the School’s Quality and Governance expectations to include preparing, collating and editing reports in respect of all aspects of School Administration and Support

Like many SEN environments; your duties are likely to vary and therefore candidates will need to be flexible and be able to lend a hand whenever required.  

Duties will vary, you must expect to diversify and lend a hand wherever is required. Please see the link below for our full job description:

Skills and Qualifications

Successful candidates are likely to demonstrate: 

• Experience of working in Senior Administrative role within a school environment and/or a busy Administration office
• Adaptable, flexible approach to work including collaborative support to other colleagues to meet demands of the business
• Excellent organisation skills: ability to work in a busy and demanding environment
• Ability to be discreet and protect confidentiality
• Excellent customer focussed manner
• Good level of literacy and numeracy (at least 5 GCSEs above C to include English and Maths).
• Must have excellent computer skills – Excel, Word, Outlook, Access, Powerpoint and ability to use range of databases once trained
• Ability to manage own time to deal with multiple tasks.
• High levels of interpersonal ability with excellent written and verbal communication.

Benefits and Additional Information

What’s on offer? 

• Training and Development
• Save money on your bills!! 
• Competitive Pay and Reward
• UK Health Cash Plan
• Employee Assistance Programme
• Refer a friend for £1,000

How to apply? 

Please complete a full online application form. If you would like assistance in completing this application form or more information on this position please contact our Recruitment Partner, Karen Barnfield at  karen.barnfield@the-aurora-group.com 

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check. 

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children."

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.

This advert could be taken down at any point in time without prior notice if the position is filled. 

Please note that candidates that are shortlisted might be subject to an online search.