Site Services Assistant

Main Duties and Responsibilities:

·        Responsible for ensuring the security of the building and grounds is properly maintained, including routine and non-routine opening of the premises and setting of alarms. Ensure access at designated times, key holder responsibility (including emergency call-outs). Liaise with Emergency Services Unit & police when required.

·        Manage the site ensuring all grounds, buildings, fixtures and fittings are appropriately maintained in accordance with the agreed priorities.

·        Ensure fire safety measures are in place and carry out weekly fire alarm checks.

·        Ensure all compliance activities are completed as per the Planned Preventative Maintenance (PPM) schedule and all relevant documentation is retained and available.

·        Ensure all electrical equipment is safe & lights are turned off.

·        Maintain an up to date knowledge of Health & Safety regulations, fire safety regulations & emergency procedures.

·        Ensure the whole site is kept free of all litter and rubbish, including fallen leaves and daily emptying of litterbins.

·        Monitor site supplies e.g. toilet tissue, paper towels, cleaning products and general repairs materials

·        Undertake ground maintenance duties, including setting up events, storing equipment etc.

·        Keep paths, steps, walkways free of snow and ice using & ordering salt & grit as necessary.

·        Ensure necessary steps and precautions are taken to allow access whilst preventing delivery and other vehicles being driven over paths, grass or other unauthorised areas. Where possible, preventing trespass and unauthorised parking.

·        Responsible for reporting and arranging all repairs and maintenance needs outside this job description, progress chasing and reporting on delays to the Head Teacher and Trust Premises Manager on behalf of the Local Governing Committee. All purchasing to be approved by the Senior Premises Manager in advance of ordering, to ensure purchasing is in line with Audit requirements.

·        Ensure that contractors on site do not cause a health and safety hazard or damage school property in any way and report any matters of concern or non-compliance with contract specification to the Senior Premises Manager.

·        Responsible for signing job completion and customer satisfaction notes, as required by the Trust. Check that contractors vacate the site on completion and ensure the charges made are in accordance with agreed scheduled rates.

·        Inspect all play areas and equipment and remove any dangerous materials or objects daily and, as necessary, to ensure the safety of users and report where action is needed. Check PE equipment and move equipment as directed when necessary.

·        Deal with instructions received regarding lettings, preparing for these activities and cleaning up at the end of the letting.

·        Take delivery of materials and equipment, ensuring correct distribution and storage within the school and the movement of furniture and equipment within the school, as required. Responsible for the operation of the Building Management System, heating plant, maintaining required temperatures and the availability of an adequate supply of hot water. Report any deficiencies to the Premises Manager and appropriate authorities/departments. Take weekly meter readings for electricity and water.

·        Engage with sustainability initiatives across your site, working with the Senior Premises Manager to reduce the use of natural resources and promote a sustainable environment, including monitoring and recording the use of utilities and natural resources.

·        Order, move, light, refuel and arrange return of temporary heaters as necessary

·        Carry out routine checks to identify faulty ancillary equipment reporting where further action is necessary.

·        Ensure availability of adequate supplies of fuel and materials to undertake the duties of the post.

·        Undertake site walks with the Senior Premises Manager for submittal to the H&S Committee.

·        Be responsible for the development of systems and practices across your site to create a modern, smarter working environment and an efficient, effective, high quality premises service

·        Carry out all training, professional development and performance reviews as necessary

Other Duties:

Repairs & Maintenance Duties

·        Undertake minor repairs and maintenance work including:

·        Carpentry – refitting whiteboards and pin boards, replacing door and window furniture easing doors, etc.

·        Painting – on going up keep & liaising with the Trust Premises Manager regarding a set programme for the internal & external decoration of the school.

·        Plumbing – repairing leaking taps, refitting toilet seats, renewing ball valve washers and floats. Clearing blocked toilets, ensuring drain channels and grease traps are kept clear.

·        Electrical – basic electrical repairs (not including mains circuitry), eg. Fitting plugs to equipment, replacing fuses, fitting lamps, tubes and starters.

·        General – minor plastering repairs, minor repairs to floor coverings, touch-up paintwork, removal of graffiti, replacing fixtures and fittings, eg. Toilet roll holders, brackets, shelves, cupboards, plus minor repairs to fencing, paths, driveways and playgrounds and minor glazing repairs.

·        Cleaning – cleaning of outside areas, internal & external windows/ glassed areas, halls, corridors, staff toilets and wherever else directed by the head teacher or Trust Premises Manager. Clean school signs, name boards and directional signs.

·        Utilise, monitor and manage the Trusts Computer Aided Facilities Management (CAFM) system.

·        Undertake limited grounds maintenance duties which are not included in the schools  grounds maintenance contract specification, including the setting up of netball / football posts, taking equipment from, and returning it to, school stores as required.

·        Ensure an adequate stock of essential items, eg. Nuts, bolts, washers, etc. and maintain these items.

(See recruitment pack for further responsibilities)