Administration Assistant

We are looking for an Administration Assistant. This is an exciting opportunity to join Orchard Park High School and become an integral member of the Administration team. 

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive, non-selective and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs with remote / hybrid working opportunities where appropriate. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

Main Responsibilities:

Trips

Responsibility for the processing of all student payments including trips, catering, books, charity donations, uniform and the maintenance of an accurate student account database (Bromcom Payments) 

• Process all income received via the school’s online payment system
• Organise all payments due relating to student accounts
• Liaise with trip organisers to ensure that payments are received on time
• Liaise with trip companies as needed
• Ensure that pupil premium discounts are applied and transferred where necessary
• Deal with enquiries and queries from parents/carers 
• Manage funds collected for charity 

Order and Supply

• Provide support to budget holders with orders and budgets, approving orders and ensure that the ordering process is managed in accordance with the finance policy 
• Obtain best prices for purchases
• On direction of the site team, (including the Regional Site Manager) place orders and seek good prices for tasks and purchases 
• Track receipt of ordered items
• Support all staff booking CPD (including travel and accommodation) 
• Advise the Headteacher on high-level cost orders
• Manage the school credit card 

School Inventory

• Send pdf copies of invoices for additions to the school inventory in excess of £2000 to the Trust for inclusion into the Fixed Asset Register 

Income

• Take responsibility for seeking donations, discounts and opportunities which benefit our pupils

General

• Work collaboratively with GLT Shared Finance Team to responding to queries relating to income and expenditure
• Reception cover as needed
• Support the Office Manager with the admissions process
• To undertake any other duties commensurate with the post as may be required by the finance team at the Trust or the Headteacher
• To be present on duties as needed.

Please download the recruitment pack for further information.

Closing date for receipt of applications is 9am Thursday 5th September 2024. We reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. 

If you require any support or adjustments to interact with us, please let us know. Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this