Business Administration Apprentice (Level 3)

This is a Fixed Term contract for 18 months.

Apprenticeship rates for this post are dependent on age. Please see below for the applicable rates: 

Level 3 Apprenticeship Rates

Under 18 years - £12,925 per annum

18-20 years - £17,170 per annum

21+ years - £22,359 per annum

We are seeking an individual to join the directorate to support with the implementation of new administrative systems and processes relating to our High Needs and SEND learners. You will support with the tracking, monitoring and reporting of progress relating to EHCP outcomes, as well as support directorate leaders and managers with relevant data and information for the planning of provisions for our students. 

The post holder will offer a staff-focused, responsive, and quality administrative service whilst ensuring efficient, accurate and timely processing of logging, updating and reporting from various systems. The post holder will, at all times, comply with LCC Group SEND policies & GDPR and maintain a proactive and diligent approach to quality and attention to detail.

We are the Inclusive Provision and SEND Directorate at Leeds City College.

What You Will Do

• Support and assist with the effective and efficient running of the quality related processes within the Directorate.
• Maintain accurate and up to date learner details within the MIS database ProSolution and ensure records are audit compliant for the Luminate Education Group.  
• Undertake general administrative and clerical tasks, including word processing, use of databases, spreadsheets, email, photocopying, scanning and digital filing. 
• Deal effectively and professionally with telephone and face-to-face enquiries from internal staff.
• Maintain and develop a robust recording system to support the team to log and document outcomes/targets and activities swiftly and efficiently on the Navigate system. 
• To support the Quality and Innovation team meetings to drive improvements on the Navigate system for all EHCP learners. 
• Support with various other administrative tasks within the Funding, Data & Compliance team ensuring that where any errors or missing information are identified, this is communicated quickly via email and/or Google Chat to relevant colleagues. 
• To carry out regular accuracy checks of all data within the Department as directed by the Training & Development Coordinator and maintain data standards including adherence to the GDPR. 

About You

• GCSE grade C / 4 or above in Maths and English (or equivalent literacy and numeracy at Level 2 or above). 
• Experience of using Google and Microsoft systems (Docs, Sheets, Forms, Outlook etc.) and relevant databases. 
• Enthusiasm and confidence in establishing professional, working relationships. 
• Experience of working in a team environment and in an administrative role. 
• Highly organised with the ability to work to demanding deadlines and deliver outcomes in an accurate and timely manner. 
• Awareness of what an EHCP is and relevant SEND related terminology. 

Benefits

There are plenty of benefits available to our staff members, here are just a few:

• Generous Annual leave entitlement - If you work full time, you'll get at least 39 days holiday plus bank holidays. This includes closure days at Christmas (pro rata for part time staff).
• Support Staff 39 days
• Academic 44 days
• Senior Management 44 days
• Excellent Pension schemes
• Teachers’ Pension Scheme 
• Local Government Pension Scheme 
• Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
• Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
• Learning and development opportunities -  including staff development days
• Employee wellbeing initiatives
• Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

Leeds City College is one of the largest further education institutions in the country and is one of the biggest providers of apprenticeships regionally. 

We provide a vibrant and diverse learning environment, delivering excellent and innovative education which is supportive, inspiring and life changing. Leeds City College’s values put students first and are at the heart of everything the college does.

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. We offer a wide range of job vacancies, and our large size means there are always exciting opportunities to progress.

Join us on the journey to being the best that we can collectively be for our students, apprentices, staff and our stakeholders.

SAFEGUARDING

At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

EQUALITY, DIVERSITY AND INCLUSION

Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity. Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. We continually assess and improve our practices to ensure that every individual, regardless of background, has an equal chance to succeed. By championing EDI, we aim to create a workforce that reflects the richness of our communities and drives innovation through diverse perspectives. To find out more about what our commitment to EDI means to us please Click here to learn more about our EDI objectives.