Exams Assistant

Hours: 29.6 per week

Closing date: Midnight 20th October 2024

Interview date: Tuesday 29th October 2024

 ‘Would you like to be part of a team that aims to create the extraordinary?’ 

Our Organisation 

This role is advertised by NCC Professional Services. Part of Nelson and Colne College Group, NCC Professional Services provides expert business support services to the wider College Group. 

Nelson and Colne College Group is a beacon for educational excellence, made up of a family of colleges – Nelson & Colne College, Accrington & Rossendale College and Lancashire Adult Learning. The College Group is the only Further Education college in Lancashire to be graded as ‘Outstanding’ under the new Ofsted inspection framework.

Together the Group forms a Sixth Form, Skills and Technology Centre, University Centre, employer training and adult learning provider delivering exceptional teaching and learning to all ages and at all levels.

The Exciting Role 

A new and exciting opportunity has become available to join our dynamic and friendly Exams and Registry Team. We are looking to recruit a highly motivated and dedicated Exams Assistant to be part of our growing team. The role will be based at the Nelson & Colne College site, on a part time, permanent basis working 29.6 hrs per week. 

•   Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.

•   Assisting in the timely processing of registration and certificate claim forms in order that deadlines are met, timely apprentices are finalised and all results are processed onto the ILR to maximise achievement and funding.

•   Ensuring that functional skills tests delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries. Ordering online tests via the portal; ordering paper-based tests and overseeing their distribution and receipt once the tests have taken place. 

•   Acting as a point of contact with academic staff to aid the resolution of examination queries.

•   Receiving certificates from awarding bodies and processing receipts onto EBS; notifying students and keeping processes under constant review with the aim of eliminating paper communications. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise. 

•   Adhering to all Awarding Body and external organisation regulations and deadlines.

•   Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.

What We Are Looking For:

•   4 GCSEs or equivalent including Maths and English at Grade C/4 or above or equivalent experience and knowledge 

•   Experience of working on and inputting data on a computerised information system 

•   Good working knowledge and practical experience of using Excel (desirable) 

•   Experience of MIS and Registry procedures (desirable) 

•   Experience of the EBS student records systems (desirable) 

•   Experience of working in an exams office (desirable)

What We Offer in Return:

•   Generous annual leave entitlement increasing to a maximum of 28 days (with service), plus Bank Holidays and closure days – totalling 41 days per year 

•   Access to a workplace pension scheme – with employer contributions of 5% 

•   Enhanced occupational sick pay scheme and access to family friendly policies and benefits

•   A range of health and wellbeing benefits and support

•   Staff recognition scheme, including long service awards

•   Free on-site parking on all College sites 

•   Opportunity to explore flexible working

Please visit our ‘working for us’ section of our website for a full list of our benefits https://careers.nelson.ac.uk/working-for-us/benefits/

Still Interested? 

How to Apply: 

If you're interested in this post then please click apply and complete an application form. 

Website: https://careers.nelson.ac.uk/

Further questions: Please contact our friendly HR Team by emailing h.resources@nelsongroup.ac.uk

* Please note we only accept applications submitted via our website.

Please note: All our posts are subject to an enhanced DBS check due to working with vulnerable adults and children, should you wish to discuss this further please get in touch with the HR Team.