Finance Administrator (Part-Time)

Required: As soon as possible

Salary: Up to £15,000 per annum

Line Manager: Finance Manager

Hours: 2-3 days per week, year round

Closing date: 24th September 2024

Interview date: 1st October 2024

The Role

The King’s School, Gloucester, a successful independent day school, is looking to recruit a professional, confident and enthusiastic person to join our finance team in the Bursary. The Bursary is a busy, stimulating and rewarding environment, and this role is an excellent opportunity to develop relevant skills and experience of working with many aspects of finance. You will work closely with the finance team and members of academic staff.

The successful candidate will have administrative and finance experience, strong IT skills and be able to work to a high level of accuracy. You will be confident communicating professionally and warmly to provide excellent service for our School community.

The School

The King’s School, Gloucester has a rich academic tradition dating back to its founding in 1541. It houses the longest-serving classroom in Europe and is held in high esteem amongst the local and wider community, winning Gloucestershire Independent School of the Year in 2020 and 2021 and being Highly Commended again in 2022 and 2023. Following the 2022 ISI Inspection, King’s was proud to be declared ‘excellent in all areas’.

Main Duties

- Assisting the bursary accountant with various administrative duties, including:

• credit card transaction processing;
• credit card reconciliations;
• credit card management / control;
• compiling and issuing budget reports;
• raising sales invoices for our subsidiary company;
• compiling billing sheets for parent fee notes and handling queries with staff;
• handling bursary inbox emails;
• liaising with the nursery manager with regard to early years funding forms;
• petty cash reconciliations;
• archiving and stock checks.

- Processing invoices, supplier statement reconciliations and handling queries from suppliers. It is envisaged this aspect of the role will develop such that the candidate will ultimately job-share the work of the purchase ledger manager;

- Assisting with administrative aspects of the credit control process;

- Assisting the payroll clerk with administrative aspects of the payroll processing function;

- Provision of cover on Reception and for the wider administrative team as may be required.

Personal Profile

• Excellent IT skills and sound knowledge of Office 365 (particularly Excel);
• Familiarity with some digital accounting software would be an advantage;
• Excellent organisational skills with the ability to work under pressure, meet deadlines and prioritise workload effectively;
• A meticulous eye for detail;
• Outstanding communication skills, able to work well within a small team and establish good working relationships at all levels;
• Ability to maintain confidentiality and professionalism at all times;
• Willingness to occasionally turn a hand to tasks that may fall outside of your regular responsibilities;
• A keen interest and/or experience of working in finance.

Hours of Work

The Finance Administrator shall work 2-3 days per week all year round; a full day being from 08:00 to 16:30 with a one-hour break. There may be occasions when you are required to work outside of these hours, and remuneration will be given for any additional hours worked.

Holidays

Holiday entitlement will be 5 weeks per annum plus Bank Holidays, rising to 6 weeks per annum after 5 years of service.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
• Before / After School Care for children at King’s;
• Access to a doctor for advice and short consultations;
• Staff Wellbeing Programme;
• Cycle to Work Scheme;
• Lunches;
• Parking.

Applications

Candidates should apply through TES or by submitting a completed School Application Form and Covering Letter via email to recruitment@thekingsschool.co.uk. A CV is not required.

Closing date for applications is 24th September 2024 at 12:00 noon, with interviews taking place on 1st October 2024. However, early applications are encouraged and we reserve the right to make an appointment prior to the published closing date if appropriate.

For further information, please contact Mr Harry Fuller on 01452 337337 or via email to recruitment@thekingsschool.co.uk.

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children. In line with Keeping Children Safe in Education an online search will be carried out for short listed candidates only – this will consist of a Google and social media search. The search is looking for anything that calls into question the candidate’s suitability to work with children, or could cause harm to the reputation of The King’s School. Any information discovered will be shared with members of the interviewing panel prior to interview.