Funding and Compliance Assistant

The Role

To support the Head of Funding and Compliance in ensuring the College meets the regulatory requirements placed on it by the funding bodies and to ensure the mitigation of data and compliance risk in relation to the contractual funding requirements of all external bodies. Supporting ongoing data monitoring to drive up the quality of the College’s data by highlighting any data issues and advising on potential solutions. Conducting audit checks as directed to monitor compliance with College processes and funding body requirements. The post will be working across all income streams, including ESFA funded classroom and apprenticeship, higher education, devolved funded, and full cost.

Responsible to: Head of Funding and Compliance

Key Responsibilities

1.  To contribute fully to the mission and values statement of the College ensuring its effective implementation in all aspects of College life
2.  To maintain an up to date knowledge of funding guidance and regulations in order to ensure compliance with external requirements and provide advice to other staff.
3.  To support the cleansing of the ILR file to ensure data is accurate, up to date, free of errors and submitted on time. Ensuring that records are compliant and on the ILR without unnecessary delay so that income is maximised and curriculum colleagues have robust valid and reliable data to manage provision.
4.  To undertake regular data checks and assist with corrective action taken to improve the College’s data quality, this will include use of PDSATs and Funding & Monitoring Reports; highlighting areas of risk or systematic issues. Ensuring training is put in place to address any systematic issues.
5.  Support the day-to-day management of student data 
6.  To manage distribution of exception reporting and following up actions required with College managers
7.  To assist in the preparation and provision of data for internal and external audits
8.  To undertake internal sampling audits and support curriculum areas in improving student data and compliance documentation
9.  To support the in maintenance of the course file and course information
10.  To support the enrolment process, particularly advising on issues which may lead to the College becoming non-complaint, for example student residency and eligibility for funding.
11.  Support with Apprenticeship compliance and enrolment processes.
12.  Line management of MIS staff as required

Skills, Knowledge and Expertise

Essential Criteria 

• Experience of working in a Further Education MIS department
• A sound knowledge of the Individualised Learner Record (ILR), funding regulations and audit requirements for further education
• Experience of using a student records system. E.g. ProSolution, EBS, Unit-E, etc
• Ability to manage own workload with minimal supervision
• Current knowledge of data and compliance requirements within public funding programmes including ESFA (classroom and apprenticeships), OfS, and devolved funding.
• Engaged in Continuing Professional Development
• High level of communication and interpersonal skills 
• Minimum of Level 2 literacy and numeracy or willingness to complete
• Good understanding of quality assurance and improvement processes

Desirable Criteria

• Knowledge and experience of Apprenticeship compliance and enrolment processes
• Experienced user of PDSAT software and other related software / reports for data cleansing and credibility related issues
• Experience of planning and undertaking internal audits
• Experience of supporting external audits 
• An understanding of the current further education climate including devolution and the complexities of working to several different methodologies in a single class

Benefits

We really care about our people. As a member of College staff, you will have access to a wide range of benefits, wellbeing services and opportunities for professional development.

These include:

• Generous annual leave - We offer the highest holiday entitlement in the City Region
• Competitive salary - Our salaries are the highest within FE in the City Region
• Access to our Employee Benefits Platform, offering hundreds of discounts and savings
• Wellbeing support - Access to a free, independent and confidential 24 hour counselling support, as well as general wellbeing and lifestyle support through our platform and app
• Pension Scheme - Excellent pension provision, with memberships of Local Government Scheme, Teachers Pension Scheme and Aviva, depending on the role.

About The City of Liverpool College

The City of Liverpool College is the largest further education college in the Liverpool City Region. With more than 600 members of staff, hundreds of courses, five campuses and over 10,000 students, we are at the forefront of education in our region. 

We proudly scored GOOD in our 2024 OFSTED inspection, with several areas graded outstanding. Ofsted described our student experience as “transformative and life-enhancing”. 

We’re committed to supporting every student to achieve and progress with the skills and expertise they need for their next step. We couldn’t do this without the people who make this happen every day – our brilliant staff.