Maintenance Officer

Responsible to: Maintenance Manager

Location: All sites

Role description: To assist in keeping all premises in a good state of repair by identifying and carrying out maintenance duties in line with the annual maintenance programme.

Main Responsibilities

●      To carry out general maintenance duties and tasks.

●      To carry out reactive, planned and remedial works.

●      To assist with any porting requirements which also includes minibus driving where necessary and event set up.

●      To assist the Maintenance Manager with stock control of equipment, parts, tools etc.

●      Contribute to the various insurance and compliance inspections/checks across the Stephen Perse sites.

●      To assist Maintenance Manager with locking and unlocking the Stephen Perse sites when required and ensuring general site security and key management.

●      Assist Maintenance Manager with maintaining risk assessments where required.

Planned Maintenance

●      To take part in an ongoing review of the condition of all premises and to assist in identifying repairs or upgrades needed.

●      To assist the Maintenance Manager and Planned Maintenance and Projects Manager in preparing a schedule of works that achieves this goal and works within the Stephen Perse timetable.

●      To assist the Maintenance Manager in estimating cost of works and keeping within agreed budgets when instructing services or goods on behalf of Stephen Perse in accordance with the relevant processes in place.

●      To carry out repairs and other maintenance tasks as required including joinery, tiling, decorating and general labour, but excluding electrical and plumbing work.

●      To oversee contractors on behalf of Stephen Perse where appropriate in line with School Safeguarding policies.

●      To maintain assigned tickets via the Estates department ticketing system with works carried out, estimates, schedules of work for monitoring and audit purposes.

●      To ensure full compliance with statutory requirements, regulatory requirements and School Policies at all times.

●      Carry out routine inspections/checks such as; fire sounder, playground and ground checks, ladder inspections etc.

Response Maintenance

●      To take part in dealing with day-to-day requests for repairs across all sites and making use of Stephen Perse’s online response system for this purpose.

●      To work in a clean and tidy manner to safety and professionalism.

●      To liaise closely with the Maintenance Manager on the management of these requests and agreeing priority of tasks on a weekly basis.

●      To report on tasks carried out and feedback any issues.

●      To work closely with the other members of the Maintenance and Cleaning team in carrying out day-to-day duties and to assist them, where appropriate, in carrying out other maintenance duties not listed above. 

●      Proactively report damage, defects and malfunctions via the Estates department ticketing system and promptly making safe where required to ensure a safe working environment.

●      Transfer all defects identified on weekly and monthly routine checks to the Estates team ticketing system for appropriate action.

●      To ensure that all plant and other equipment are working effectively during opening hours and adjust for evening, weekends and holiday periods.

●      To contribute to the emergency on-call rota.

Tools and Equipment

●      To maintain a stock of essential tools and equipment owned or leased by Stephen Perse and ensure that all are in a good state of repair and in compliance the latest health and safety regulations;

●      To recommend the purchase of any new tools and equipment suitable for the needs of Stephen Perse, and to assist in devising an annual budget for such items;

●      To ensure that all tools and equipment are kept safe and secure at all times and to manage the storage of such items on Stephen Perse premises.

General Responsibilities

●      Act as an excellent ambassador for Stephen Perse at all times.

●      Build and maintain good working relationships with all Stephen Perse colleagues.

●      Assist as necessary in other Stephen Perse areas at peak times.

●      Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.

●      Proactively identify areas for improvements within Stephen Perse.

●      Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas. 

●      Act in accordance with the Data Protection principles at all times.

●      Adhere at all times to Stephen Perse operational and employment policies and procedures.

●      Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

●      Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

●      Follow the training you have received when using any work items Stephen Perse has provided.

●      Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Terms and conditions

All appointments for Stephen Perse are subject to satisfactory reference and DBS (Disclosure and Barring Service) checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

Monday to Friday and working hours between 7.00am - 6.00pm. You will also be required to be on an on-call list for the evenings (37.5 hours per week for 52 weeks per year).

Salary

£32,136 per annum. From 1 September 2024, this will increase to £33,421 per annum.