Operations/ Office Manager for London Prep School

About us

Cameron Vale School and The Chelsea Nursery sits in the heart of Chelsea and provides a warm, welcoming, environment for children aged 6 months through to 11 years old. Children and staff know each other well and this creates a genuine family feel providing a nurturing environment within which our children can learn and develop.

Job overview

An exciting opportunity has arisen within the school to provide operational support with overall responsibility for the management and leadership of all non-educational elements of Cameron Vale School.

This role will manage the administration and catering team; and oversee the regular and occasional contractors who provide services across the school. The Business/Operations Manager will be report daily to the Headmistress and work closely with the Group Operations, IT and Finance team to ensure effective and efficient running of the school.

Qualifications and Experience:

·      Management experience

·      H&S Experience

·      Strong team player with leadership and motivational skills

·      Happy to ‘roll up your sleeves’ and get tasks done

·      Ability to build strong relationships quickly

·      Strong IT skills

·      Ability to lead and deliver change

·      Ability to write with accuracy and clarity

·      Ability to think strategically to support both the headmistress and wider Group Team in school development  

Other factors

·      Capacity to work under pressure and meet tight deadlines

·      Remains calm

Key Responsibilities

·      To work within the framework provided by the school’s policies and procedures to fulfil the general aims and objectives of the school and to carry out the roles outlines in their respective job descriptions to the highest level

·      To collate pupil and statistical data for monthly reporting to the Headmistress and Forfar Group

·      To manage the monthly payroll adjustments and submit to the Group Payroll Officer

·      To manage, with the Headmistress and the Group HR Director, staff salaries as required

·      To lead the Bursary process, liaising with parents and the Bursary Diligence contractor, providing recommendations to the Headmistress and Group Operations Director on the allocation of Bursary funds

·      To undertake ad hoc projects as directed by the Headmistress

·      To be a business partner for the Head

·      To lead on iSAMS management (MIS)

·      Support visitor management – including meeting and escorting as required

·      To lead on GDPR across the school

Management

·      To support the Headmistress and SLT in the recruitment of staff

·      To lead all safer recruiting and vetting checks required by new members of staff, third party suppliers or Agency staff as appropriate

·      To provide leadership and management of those contractors involved in outsourced estate maintenance, Health and Safety and cleaning contracts

Estate Management  

·      To have overall responsibility for delivering and managing the improvements, maintenance and cleaning of the school

·      To ensure the effective maintenance and security of the building

·      To oversee any capital development projects

·      To agree and oversee a rolling 5-year maintenance programme for the building, overseeing any work projects, ensuring timely on budget delivery  

Health and Safety

·      To maintain all H&S matters, policies, procedures and other issues reporting to the Headmistress and Group Operations Director

·      To manage and maintain the routine health, safety and compliance checks

·      To be the school lead for Every – ensuring all H&S and compliance checks are logged in accordance with the extant school and Group policies

·      To maintain and update the fire risk assessments and liaise with the fire prevention contractor

IT

·      To liaise with the Group IT Director and the outsourced IT services provider and act as onsite IT support and point of contact as required

·      In consultation with the Group IT Director co-ordinate the development, installation and maintenance of appropriate IT and telecommunications infrastructure for the school

·      Support the Headmistress and SLT with the development of IT in-line with Group and school digital education strategy and priorities  

If you are passionate about working within an educational environment with children and making a positive impact on their lives, we would love to hear from you.

Cameron Vale and The Chelsea Nursery are committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. A copy of the school’s safeguarding and Child Protection Policy is available on the school’s website.

All appointments are subject to a satisfactory enhanced Disclosure & Barring Service check (including a check against the Children’s Barred List) and other pre-employment screening. This includes receipt of at least two references satisfactory to the school, medical fitness, qualifications check where relevant for the post, the right to work in the UK, an identity check and a self-declaration of childcare disqualification. A copy of the schools safer recruiting policy is attached.

All appointments are made in accordance with our Equality policy and applicants should let us know of any special needs they may have.

Benefits:

·      6.6 weeks paid leave (25 days plus 8 bank holidays – nursery closure dates will come from annual leave allowance)

·      Company pension

·      Sick pay after 3 months of service

·      Weekly staff breakfast

·      Staff social events

·      Cycle to work scheme

·      Employee discount on fees

·      Schedule: 8am to 5pm term-time and INSET, 8am to 4pm during school holidays

Applications will be considered as they are received, therefore early applications are encouraged.  Short-listed candidates will be contacted and asked to attend an interview soon after.  Employment will commence, subject to the satisfactory completion of all pre-employment checks, as soon as possible after this.