Payroll and Finance Officer (maternity cover)

The role advertised is primarily to support the finance function of Skinners’ Academy Hackney, an academy within Skinners’ Academies Trust. The role would report into a small central finance function, based in Tunbridge Wells. There would be no requirement for the post-holder to be based in Hackney.

While this role can offer hybrid/flexible working arrangements, it would be preferable for the post-holder to be willing to commute to one of our Tunbridge Wells academies on a regular basis as well as potentially requiring occasional ad-hoc visits to Skinners’ Academy Hackney.

This position is advertised as Maternity Cover, although there may be the possibility for a permanent role upon successful completion of the term. The role commences 1 st September 2024 (or as soon as is possible after this date). The role is anticipated to be full-time, although part-time applications will be considered.

Role responsibilities

Payroll Administration

▪ Responsible for the effective operation and management of the payroll functions at Skinners’ Academy Hackney, ensuring that all payroll reports are submitted in a timely and accurate matter on the external payroll system for processing by the outsourced bureau.

▪ Review monthly payroll calculations, investigating and documenting any variations in pay and deductions for internal review and sign off.

▪ Ensure monthly submission of members’ information, as required by the Academy’s pension providers, are completed on a timely basis.

▪ Ensure documentation relating to staff changes e.g. starters, leavers, opt-outs are submitted to the relevant pension provider on a timely basis.

▪ Prepare all documentation for any academy-level returns and audit of Teachers Pensions and Local Government Pension schemes. Financial Management

▪ Manage the academy finance mailbox. ▪ Ensure all financial transactions are correctly coded and appropriately recognised within the Trust finance system.

▪ Deal with routine enquiries and support the day-today administration within the Finance department.

▪ Ensure all invoices in relation to goods / services the Academy provided, or donations received are raised on a timely basis and approved prior to issue.

▪ Review sales contracts outstanding balances and ensure invoices are generated in line with hiring agreements.

▪ Review monthly aged debtors’ and creditors reports and investigate and chase overdue items, including school trips.

▪ Manage the preparation of monthly bank reconciliations and credit card statements, resolving any unreconciled balances.

▪ Ensure compliance with Trust internal control procedures.

▪ Deliver any necessary month / year end closings in accordance with agreed timelines and ensure that all period-end processes including the quantification of accrued income, prepayments, deferred income and accruals are completed on a timely basis.

▪ Ensure all year-end schedules for the academy are prepared on a timely basis as directed by the central team