Senior Admissions and Data Specialist (Maternity Cover)
Abbey DLD Colleges Ltd
Cambridgeshire
- £40,000 - £43,000 per year
- Expiring soon
- Quick apply
- Job type:
- Full Time, Maternity Cover
- Start date:
- September 2024
- Apply by:
- 25 August 2024
Job overview
Senior Admissions and Data Specialist (Maternity Cover)
Salary: £40,000 to £43,000 per annum
Hours: 37.5 hrs per week
Location: Remote or Hybrid (London or Cambridge)
Contract Type: Fixed Term, From September 2024 – September 2025
Closing date: Sunday, 25th August 2024 (Interviews will take place as we receive applications; you are encouraged to submit an application as soon as possible)
Job Purpose
The Senior Admissions and Data Specialist is a key senior member of the International Admissions Centre (IAC) team, responsible for providing excellent data analysis, reporting, customer service, administrative support, and agent management. This role focuses on ensuring accurate and timely commission payments through close liaison with central finance, weekly reporting using SIMS and advanced excel functions, and accurate entry of admissions data.
Key responsibilities
Data Analysis and Reporting
· Accurate data collection and analysis of student fees to generate agency commissions statements and calculate payments.
· Produce journal entries relating to commission costs.
· Liaise with the college Finance and Sales teams to verify commission figures.
· Provide timely response to all agents and sales enquiries on agent payment.
· Deliver clear and accurate analysis of student data to support the Global Sales Team.
· Produce weekly sales reports, using excel and college databases (SIMS).
· Maintain accurate records, ensuring data integrity in relevant systems and UKVI compliance.
· Manage the agency database and onboarding contract process.
Admissions
· Support and collaborate with teams to ensure the provision of an effective and efficient admissions service for Abbey DLD Group of Colleges.
· Maintain and manage accurate agent data in databases (CRM and SIMS).
· Conduct checks on applications for various Abbey DLD course offerings (e.g., minimum age and entry requirements, immigration checks).
· Address internal and external queries concerning the progress and status of applications in a timely manner.
· Provide a quality, customer-focused service, offering initial support and guidance on admissions policies and procedures to prospective students and agents.
· Contribute to the execution of agreed service levels, including turnaround times, and chase outstanding decisions as required.
· Undertake other duties as determined by the Head of International Admissions.
Skills and attributes
· Excellent analytical and problem-solving skills with motivation to find end-to-end solutions.
· Advanced proficiency in Excel, including the use of complex formulas (VLOOKUP, INDEX- MATCH, array formulas), logical functions (IF, AND, OR, nested IFs), and statistical functions (AVERAGEIF, SUMIF, COUNTIF).
· Ability to create and interpret PivotTables and Pivot Charts, use conditional formatting.
· Proficiency in data cleaning techniques, error checking, troubleshooting and formula tracing.
· Ability to work independently and as a collaborative team player.
· Strong cross-cultural interpersonal skills, with professional and friendly in-person and phone presence.
· Good organizational and time management skills; adept at scheduling and prioritizing multiple projects and tasks with varying deadlines.
· Excellent customer service ethos to deliver effective services to internal and external stakeholders at all levels, managing information confidentially and sensitively.
· Adaptability to manage change and respond positively to new challenges.
Benefits
- 25 days annual leave, plus bank holidays
- Employee Assistance Programme
- Group Personal Pension Plan (7% employer contribution)
- Discounted school fees
- Regular social events
- Season Ticket Loans
- Eye Care
- Gym Scheme
- Workplace Nursery Scheme
- Cycle To Work Scheme
The Company - Abbey DLD Colleges Ltd (ADC)
Abbey DLD Colleges consists of three high-quality sixth form colleges in the UK. DLD has been synonymous with quality education provision in an international setting since 1931. Today, thousands of students from over 50 countries apply to join Abbey DLD in Cambridge, Manchester or London. Our three colleges offer a vibrant, international setting, modern boarding provision and above all a Gold Standard sixth form education.
Our colleges offer a range of programmes including GCSEs, A Levels, Foundation and BTEC courses. Full details can be found on the Abbey DLD website http://www.abbeycolleges.co.uk/.
Safeguarding
The ADC is committed to safeguarding and promoting the welfare of our children and young people and as an employee of ADC you will be expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.
Equal Opportunities
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
How to Apply
Please submit an application through TES. You will be required to attach a covering statement detailing why you believe you have the necessary skills to be successful in this position. Interviews will take place as we receive applications; therefore, you are encouraged to submit an application as soon as possible.
Attached documents
About Abbey DLD Colleges Ltd
- Abbey DLD Colleges Ltd
- C/O Abbey College Cambridge, Homerton Gardens, Cambridge
- Cambridgeshire
- CB2 8EB
- United Kingdom
The Abbey DLD Group of Colleges consists of three independent sixth-form colleges located in Cambridge, London and Manchester, offering a wide range of academic study programmes.
Each of our colleges has its own unique personality, but they are united by a set of common goals. At Abbey DLD we strive to achieve the highest academic standards whilst providing a welcoming, safe, high-quality teaching and boarding experience for students from around the world.
Our aim is to help our students achieve the academic success needed to progress to the UK and the world’s top universities, whilst also developing the personal skills and qualities to succeed at university
Benefits
- Generous annual leave entitlement, plus bank holidays
- Employee assistance programme
- Group personal pension plan, 7% employer contribution
- Discounted school fees
- Regular social events
- Season Ticket Loans
- Eye Care
- Gym Scheme
- Workplace Nursery Scheme
- Cycle to work scheme
Child Protection
Each college’s Safeguarding and Child Protection Policy can be accessed the colleges website which can be accessed through the group website Welcome to Abbey DLD Colleges | Abbey DLD Group of Colleges (abbeycolleges.co.uk)
Checks and Training
• Enhanced DBS checks to ascertain successful candidates suitability to work with children will be carried out. This post is exempt from the Rehabilitation of Offenders Act 1974, and therefore all convictions, cautions and bindovers, including those regarded as ‘spent’ must be declared.
• Online searches will be carried out on candidates for any unsuitable content by or about candidates.
• Two written & verbal references from previous employers and a personal reference will be sought. Referees will be asked about candidates suitability to work with children and whether they know of any disciplinary offences relating to children or young persons and whether candidates have been the subject of any child protection allegations or concerns and if so the outcome of any enquiry or disciplinary procedure.
• Candidates full employment history will be checked, any significant gaps will require explanation and proof of any relevant qualifications will need to be provided.
• Successful candidates will be required to complete Child Protection Training via e-learning prior to commencing employment.
• Pre-employment health screening will also be carried out.
Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.