Site Services Assistant

Main Duties and Responsibilities:

·        Responsible for ensuring the security of the building and grounds is properly maintained, including routine and non-routine opening of the premises and setting of alarms. Ensure access at designated times, key holder responsibility (including emergency call-outs). Liaise with Emergency Services Unit & police when required.

·        Manage the site ensuring all grounds, buildings, fixtures and fittings are appropriately maintained in accordance with the agreed priorities.

·        Ensure fire safety measures are in place and carry out weekly fire alarm checks.

·        Ensure all compliance activities are completed as per the Planned Preventative Maintenance (PPM) schedule and all relevant documentation is retained and available.

·        Ensure all electrical equipment is safe & lights are turned off.

·        Maintain an up to date knowledge of Health & Safety regulations, fire safety regulations & emergency procedures.

·        Ensure the whole site is kept free of all litter and rubbish, including fallen leaves and daily emptying of litterbins.

·        Monitor site supplies e.g. toilet tissue, paper towels, cleaning products and general repairs materials

·        Undertake ground maintenance duties, including setting up events, storing equipment etc.

·        Keep paths, steps, walkways free of snow and ice using & ordering salt & grit as necessary.

·        Ensure necessary steps and precautions are taken to allow access whilst preventing delivery and other vehicles being driven over paths, grass or other unauthorised areas. Where possible, preventing trespass and unauthorised parking.

·        Responsible for reporting and arranging all repairs and maintenance needs outside this job description, progress chasing and reporting on delays to the Head Teacher and Trust Premises Manager on behalf of the Local Governing Committee. All purchasing to be approved by the Senior Premises Manager in advance of ordering, to ensure purchasing is in line with Audit requirements.

·        Ensure that contractors on site do not cause a health and safety hazard or damage school property in any way and report any matters of concern or non-compliance with contract specification to the Senior Premises Manager.

·        Responsible for signing job completion and customer satisfaction notes, as required by the Trust. Check that contractors vacate the site on completion and ensure the charges made are in accordance with agreed scheduled rates.

·        Inspect all play areas and equipment and remove any dangerous materials or objects daily and, as necessary, to ensure the safety of users and report where action is needed. Check PE equipment and move equipment as directed when necessary.

·        Deal with instructions received regarding lettings, preparing for these activities and cleaning up at the end of the letting.

·        Take delivery of materials and equipment, ensuring correct distribution and storage within the school and the movement of furniture and equipment within the school, as required. Responsible for the operation of the Building Management System, heating plant, maintaining required temperatures and the availability of an adequate supply of hot water. Report any deficiencies to the Premises Manager and appropriate authorities/departments. Take weekly meter readings for electricity and water.

·        Engage with sustainability initiatives across your site, working with the Senior Premises Manager to reduce the use of natural resources and promote a sustainable environment, including monitoring and recording the use of utilities and natural resources.

·        Order, move, light, refuel and arrange return of temporary heaters as necessary

·        Carry out routine checks to identify faulty ancillary equipment reporting where further action is necessary.

·        Ensure availability of adequate supplies of fuel and materials to undertake the duties of the post.

·        Undertake site walks with the Senior Premises Manager for submittal to the H&S Committee.

·        Be responsible for the development of systems and practices across your site to create a modern, smarter working environment and an efficient, effective, high quality premises service

·        Carry out all training, professional development and performance reviews as necessary

(See recruitment pack for further responsibilities)

We are committed to safeguarding and promoting the welfare of children and appointments will be subject to rigorous safeguarding checks including enhanced DBS and references. The postholder must share our commitment to safeguarding and promoting the welfare of children. Candidates who have been successfully shortlisted will be asked to complete a self-declaration to confirm any (non-protected) criminal disclosures or information that would make them unsuitable to work with children.

The post is exempt from the rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

We aim to recruit the very best staff and welcome those from all backgrounds, communities and faiths (including non-faith individuals). Inspire Education Trust is clear about its responsibilities in embracing diversity and ensuring we recruit people of a high calibre based on their skills, abilities, and experience. As such, we welcome applications from a diverse range of candidates.

The role of Site Support Assistant will be classed as regulated activity. Any offer of employment will be conditional until satisfactory completion of all mandatory pre-employment checks. It is an offence to apply for this role if barred from engaging in regulating activity relevant to children.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre-employment check, with effect of 1st September 2022, please note an online search may form part of this recruitment process