Student Services Officer (12 Month FTC)

Are you looking for your next challenge? Our Student Services team are looking for a Student Services Officer to join us on an initial 12 month fixed term contract, the School hopes to make this a permanent role in the near distant future. This is a crucial role for supporting the School, our students and staff.

Nottingham High School is rich in tradition and has been educating children for more than 500 years. Most important, it is a community and the people who work here believe that they can make a difference to children at the school. If you would like to join a dynamic and inclusive environment, where we enable all of our staff to be the best that they can be, then we would love to hear from you.

The salary is £17,633.67 - £21,148.48 per annum plus competitive employee benefits.

The hours are 30 per week, to be worked 8am to 2pm Monday to Friday. This role is term time only plus an additional 4 weeks.

To apply you must complete our application form, CVs alone will not be accepted.

JOB DESCRIPTION

Providing a friendly and professional welcome to those using the Student Reception. Provide high-level administration support to all areas of the school and acting collectively as ‘Attendance and Registration Officer’.

Curriculum Support:

To provide administrative support to academic staff as, and when, required

Provide support to the Sixth Form; allocation of lockers, appointment booking, and progress reviews with Senior Tutors.

Supporting the organisation of events such as induction days, taster days, balls for Sixth Form and Year 11's, leavers day and

parents’ meetings such as Oxbridge Information evenings, UCAS Information evenings and lunches with the Head for students

Log and track UCAS applications; checking personal statements, grades and tutor references

Providing support to the PE Department; collating games option forms, arranging team photos, cross-country results, sports day

programme and communicating sports fixtures

Provide detention administrative support; issuing of detention slips, parental communications, coordination of detentions and

the appropriate members of staff to relevant time slots

Provide iSams administration; log staff absences to ensure that cover is arranged for classes, log tickets and rewards, send out

daily bulletin notices

Co-Curricular Support:

Provide administrative support for school trips; ensuring all records and compliance documents are completed

Act as a key liaison point for staff arranging school trips

Escalate issues to the Assistant Head (Co-Curricular)

Hold position of EVC for the Evolve system and provide staff training as required

Provide administrative support for the Duke of Edinburgh Award Scheme, hold the position of DofE Verifier

Arrange vehicle bookings for external transport for trips and sporting activities

Attendance & Registration:

Ensure all registration requirements are met by checking registers, chasing register marks, contacting parents and guardians to follow-up on absences and escalate concerns as necessary

Respond to missing child incidents as required

General:

Provide administrative support to the SMT as and when required including taking minutes for the Senior School briefing

Provide support for School events including Open Day, Headmasters Prizes, Speech Day, Parents Evenings, Sports Day, IJS Friends events, Activities Day and Entrance Exam Day.

Attendance at School events where required

Provide cover for the Student Reception dealing with student enquiries in a friendly and professional manner

Provide cover or support for other services as necessitated by our ‘one team’ approach; reception duties, exams, events, School Nurse, library, catering and after school clubs and bus lane duty

Manage a shared email account; reviewing, actioning and responding as necessary in a timely and professional manner

Manage lost property for the School by returning as much as possible to owners.

Dispose of unclaimed lost property through internal and external donation mechanisms

Act as area Fire Warden and carry out weekly checks

Place orders and all associated administration

Audit our After School Club registers to ensure that users have paid, and chase outstanding payments

Create and maintain School bus registers ensuring audits are undertaken to chase outstanding payments; taking ad-hoc bookings and payments

Process school items and second-hand sales orders and payments

Carry out other tasks or duties deemed reasonable by the Student Services Manager

Nottingham High School is committed to safeguarding and promoting the welfare of children and young people and any appointment will be subject to an Enhanced DBS disclosure as well as any other pre-employment checks. In addition, Nottingham High School does not hold a sponsor licence and does not have current plans to obtain one. Applicants must be aware of their individual responsibility to provide the necessary documents to confirm the right to work in the UK as a part of our pre-employment checks.

Job Types: Part-time, Fixed term contract

Pay: £17,633.67-£21,148.48 per year

Expected hours: 30 per week

Benefits:

• Company pension
• Discounted or free food
• On-site gym
• On-site parking