Admin Assistant

Salary: Scale 4 7-11, Pro rata salary - £21,490 - £22,981

Contract: Term time + 10 days

Hours: 37 hours per week

Location: King’s Leadership Academy Bolton, part of the Great Schools Trust

Reporting to: Principal Administrator

Start date: ASAP

Working at King’s Bolton

King’s Leadership Academy Bolton is seeking to appoint an organised and enthusiastic Administrative Assistant. We are looking for someone who is an excellent team player and won’t shy away from going above and beyond. We want someone who empowers others, who values individuals and has demonstrable credibility established through previous impact. King’s Leadership Academy Bolton is located close to the centre of Bolton with good access to both the M6 and M62.

In January 2024 our staff and students moved into a new state of the art building. Class sizes at the school are below average and every student has access to a personal computer tablet. Innovation is one of our strengths, which supports our modern approach to education alongside our commitment to the highest expectations. King’s is a vibrant and diverse school which enjoys a strong sense of community amongst both staff and students. This position is available due to the school expanding, we now wish to appoint an ambitious, highly motivated individual who loves their subject and shares our vision for making all students successful citizens in tomorrow’s world.

Key Benefits

• A trust which prioritises the well-being of its staff

• Flexible Working opportunities

• Highly competitive salaries

• Access to the Teacher Pension Scheme and Local Government schemes

• Generous holiday entitlement of 30 days for support staff

• BUPA Employee Assistance Programme which provides access to tools to help manage well-being along with services such as counselling and access to a child and dependant care helpline

• Good occupational sickness and maternity/paternity schemes

• A unique approach to Performance Leadership

• A commitment to personal and professional development with training and support for each staff member

• The opportunity to develop your career within and across the Trust

• Salary sacrifice scheme - Cycle to Work

Job Purpose

The administrative assistant is responsible for supporting with the administrative, financial and organisational processes within the academy. They will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the academy and embody the value, vision and ethos of the academy in all interactions.

Duties and Responsibilities

General Responsibilities

• Update manual and computerised record/information systems • Update and maintain the academy calendar

• Assist with managing the academy’s email inbox, ensuring the academy meets its expected response times and emails are forwarded to the relevant staff member as necessary

• Manage and organise completed forms from parents

• Report any issues with the academy’s IT systems

• Organise and distribute incoming and outgoing post • Provide administrative support to staff as needed

• Book training courses for all staff

• Order, monitor and manage stock, ensuring best value following the academy’s purchasing processes

• Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

• Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

• Keep records in accordance with the academy’s record retention schedule and data protection law, ensuring information security and confidentiality at all times Attendance Administration

• Monitor and maintain an accurate record of pupil attendance, producing reports as necessary

• Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed Reception

• Act as the first point of contact for parents and visitors arriving at the academy

• Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

• Seek support from other colleagues where necessary to respond to complex enquiries

• Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

• Assist staff and pupils with the information and support they need Security

• Control access to the academy in line with the academy’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

• Be alert to unknown individuals on the academy premises and report any concerns in line with the academy’s procedures Written Communication

• Write and send email responses that are professional and uphold the academy’s vision and values

• Update and distribute online and offline communications (e.g. letters, newsletters, social media posts etc) to parents, staff and other stakeholders

• Assist with marketing and promoting the academy Finance

• Enter data into the academy’s finance systems and produce reports as necessary

• Collect, record and issue receipts for payments from parents

• Carry out financial administration in line with the academy’s procedures Other areas of responsibility

• Read and follow the relevant academy/trust policies

• Undertake training required to develop in the role, including first aid training

• Ensure all duties and responsibilities are undertaken in line with the academy’s health and safety policy and obligations

• Contribute to the safety of children and young people and protect them from harm The post holder is expected to carry out such other duties as may reasonably be assigned by the Principal Administrator.

Safeguarding Children and Young People

Great Schools Trust is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check. Other Responsibilities Contribute to the wider life of the Trust, its schools and its community through out of hours and partnership work. To carry out any such duties as may be reasonably required by the Principal or Chief Executive. The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. This job description is current at the date shown but, in consultation with the post holder, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.