Administration Assistant level 2+

Start Date:   4th September 2024

Salary:          Grade 5 SCP 13-15 Full time equivalent  £30,495-£31,440

Contract:      Permanent - 36 hours per week – 46.4 weeks per annum plus one week during summer holidays

                       Monday – Friday 7.45 a.m. – 3.45 p.m. (with a 45 minute unpaid lunch break)

We are looking to appoint a reliable and enthusiastic Administration Assistant to join our effective administration team at St Giles School. This is a key role that would suit someone with previous experience of working in a school office environment who has excellent administration skills and the ability to use Microsoft packages to a high standard. SIMS.Net experience is desirable.

You will be responsible for arranging day to day and long term supply cover, administration of staff absence, liaison with external services, arranging whole school events (open day and parent’s evenings etc.) and provide administrative support to the Family Support Worker. The ideal candidate should be committed, energetic, flexible and able to work to high standards, whilst prioritising their workload to meet deadlines.

You should be able to build positive relationships with a wide range of stakeholders. The successful candidate will be supported by the School Business Manager and the school’s administration team. 

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an Enhanced Disclosure via the Disclosure & Barring Service, Right to Work Check, Occupational Health screening and satisfactory references.

This post is subject to a successful probationary period.

To apply for this job, please obtain

an application pack from Margaret Booker, HR lead at St. Giles' School (email below).

Once complete, return to:

Mrs Margaret Booker, HR lead at St. Giles' School, email: margaret.booker@st-giles.croydon.sch.uk

The closing date for applications is Friday 12th July 2024 at noon.

Interviews will be held during week commencing 15th July 2023.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. If you are appointed, you will be required to undertake an Enhanced Disclosure & Barring Service (DBS) check. If you are shortlisted for interview, you will be required to declare any cautions, convictions, reprimands or final warnings which are not protected (i.e., that are not filtered out*), as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended). 

 You will also be required to disclose any other information that would suggest that you may be unsuitable to work with children. Having a criminal record will not necessarily prevent you from taking up appointment; it will depend on the nature of the offence(s) and their relevance to the post you are applying for. 

 However, should you not declare any of the above and this is subsequently revealed, for example through the DBS check, then this may place your employment in jeopardy. 

 Any information given will be treated in the strictest confidence and with due regard to the ROA and data protection legislation. *Amendments to the Exceptions Order 1975 provide that certain spent convictions and cautions are ‘protected’ meaning that they are not subject to disclosure to employers and cannot be taken into account. 

 All guidance and criteria on the filtering of these cautions and convictions can be found in the DBS filtering collection on the Gov.uk website and further information on disclosing a criminal record can also be obtained from Nacro: www.nacro.org.uk. It is a criminal offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

 Online Searches following shortlisting: 

In line with the statutory guidance document Keeping Children Safe in Education (2023), the school will conduct online searches after the shortlisting process for any candidates who accept an invitation to interview. The purpose of the online search is to uncover any information that may suggest the candidate is: 

• a potential safeguarding risk 

• their appointment may damage the reputation of the school or; 

• they are unqualified for the role they have applied for.

No recruitment decision will be made solely on the basis of an online search and all relevant information uncovered will be discussed with the applicant at interview. All online searches will be conducted by individuals who are not involved in any other aspect of the recruitment process. No irrelevant information uncovered will be provided to the staff responsible for interviewing the job applicant. All candidates will be treated consistently. 

The same online search for all shortlisted candidates will be undertaken consisting of: 

• A Google search of the candidate’s name linked to their current employer, previous employer, educational institutions attended, previous job titles and news articles