Deputy Examinations Officer (Acting)

This is a one-year fixed term contract to support both the Examinations Officer, Examinations Coordinator and Master-in-Charge of Trials (Internal Examinations) in the management and administration of all aspects of the various examinations processes

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

• Nominated to cover Examinations Officer absence (Deputy Examinations Officer);
• Keeping abreast of developments in the running of Public Exams;
• Assist the Examinations Officer with all year-round exam administration, including University Admissions Tests, US Admissions Tests (ACTs/SATs);
• Entries;
• Assist in the provision for students with Access Arrangements, including the maintenance of Access Arrangements records and applications;
• Filing, scanning and photocopying as required;
• Assist the Examinations Officer and Examinations Coordinator during the live exam season;
• Make sure exam rooms are set up and run according to JCQ regulations;
• Liaise with Examination Teams;
• Receive, log, store and distribute examinations materials;
• Act as stand-in Examination Team member, clash-supervisor or invigilator if required;
• Maintain stock levels of exam stationery and equipment;
• Preparing and recording exam scripts for dispatch;
• Support and assist the Examinations Officer during results days;
• Input accurate results data as required;
• Assist with preparing statistics and results reports;
• Assist with submitting data to the ISC
• Assist with submitting post results applications and the recording and distribution of outcomes;
• Prepare results transcripts as required;
• Collate and dispatch certificates;
• Liaise with House Masters, Heads of Department, parents and pupils as required;
• Assist with the organisation of external invigilators;
• Assist the Master-in-Charge of Trials in the administration of internal examinations;
• Liaise with Universities Coordinator and the Academic Data Analyst as required in the collection of relevant data;
• Undertake other examinations-related tasks as required;
• Where required, undertake regulated activity, such as unsupervised contact with children, ensuring that safeguarding procedures are followed and providing safe and effective care at all times;
• Good understanding and effective implementation of Child Protection procedures;
• Commitment and promotion of equality, diversity & inclusion;
• All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2023 guidance, therefore a good understanding of safeguarding procedures is essential;
• Commitment to safeguarding and promoting the welfare of children, including by not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality.

Working Pattern

• The role will be for 35 hours per week with an hour for lunch during Eton term time. It is recognised that at particular pinch points in the year (e.g. during May and June, and leading up to external deadlines) a degree of flexibility will be required. If additional hours are required then time off in lieu will be offered.
• The post holder will be expected to work during 32 weeks of school term time, plus an additional 6 weeks outside of term time. These are likely to be from the week of A Level results (mid-August) to the start of the Michaelmas Half (3.5 weeks), 1 week during the Michaelmas Long Leave, 1.5 weeks during the Easter holidays and 1 week during the Christmas holidays or after the end of the Summer Half. Exactly how and when the hours are worked outside of term time will be by mutual agreement with the Examinations Officer.
• The post holder will be expected to work from the Examinations Office unless otherwise directed.
• Paid holiday entitlement is 5.6 weeks including bank holidays. However, when a bank holiday falls during a school term the post holder may be required to work on that day and will be entitled to an additional day’s paid holiday in lieu. The full statutory holiday entitlement is to be taken (including any additional days in lieu) during the first arising periods outside of the required 38 working weeks.

The Ideal Candidate

Skills & Attributes:

• Experience of working in an examinations team or in a school environment is highly desirable;
• Exceptional verbal and written communication skills;
• Excellent organisational skills, with ability to manage a busy workload and meet deadlines;
• Excellent IT skills and a willingness/aptitude to develop these; in particular, knowledge of MS Office is required;
• Strong interpersonal skills, with the ability to build effective relationships with a variety of colleagues, parents, boys and examination boards;
• Exceptional attention to detail.

Personal Qualities:

• Personal warmth to engage positively and gain the confidence and trust of staff and pupils;
• Reliability and flexibility with a ‘can-do’ approach to all duties and responsibilities;
• Diplomacy and discretion with a professional approach at all times;
• Good team player with good communication skills;
• Ability to react appropriately and remain calm in a pressurised environment.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.