Estates and Facilities Assistant

The Schools

King Edward’s School and King Edward VI High School for Girls are two of the best independent day schools in the country, sharing a leafy campus in Edgbaston, next to the University of Birmingham. Both schools are part of the King Edward VI Foundation and have high academic standards and a rich and varied extra-curricular programme. The site has good transport connections by rail and bus as well as on-site parking for staff.

The Role

We are seeking to appoint an energetic and highly motivated individual, with a strong interest in facilities management who will have the knowledge and expertise to support the Estates and Facilities Manager in ensuring that the buildings and facilities that make up King Edward Independent school estate are fully functioning and fit for purpose. The successful candidate will be involved with the day-to-day running of the schools, working closely with the Estates and Facilities Manager to ensure the appropriateness, quality and safety of the school environment. 

The successful candidate will be a team player who is used to working to tight deadlines and dedicated to maintaining an environment where staff and students alike are able to meet exacting standards of educational excellence.

There is scope for development and progression in this role for the right candidate, especially if willing to take on more responsibility for Swimming Pool Plant Room operations (training will be provided).

Job Description

Purpose of the post

§ The Estates and Facilities Assistant will be report to the Estates and Facilities Manager and be responsible for the security (including the operation of fire and burglar alarms) lighting, heating and maintenance of the premises

§ To perform weekly vehicle inspection checklists on the minibus fleet

§ To carry out pool tests and basic pool plant duties

§ To maintain and enhance the high quality of the school, buildings, grounds and environment

§ To undertake maintenance/repair work as directed

Key areas of responsibility

Buildings:

§ To assist in the setting up of rooms for school events, lettings and ensuring classrooms are set up correctly for school use after such events

§ To replenish toilet rolls, paper towels and soap

§ To collect and dispose of recycle paper, cans and bottles into the appropriate collection containers

§ To empty school external bins

§ To undertake cleaning duties to ensure that the schools’ premises are always clean and tidy and free from litter, in order to provide an excellent environment

§ To assist with Planned Preventative Maintenance checks at appropriate intervals, which includes but not exhaustive to; the fire alarm system, escape routes, fire extinguishers, emergency lighting, legionella flushing etc.

§ To undertake handyperson duties as directed

§ To set up and remove equipment for examinations

§ To undertake porterage duties including the distribution of deliveries, moving furniture and equipment and facilitating events such as assemblies

§ To assist in ensuring that drains and gullies are tidy and litter free

§ To ensure that all on-site service meters and associated returns are completed as required by the school and records are kept

Swimming Pool Plant Operations:

§ Ensure all public areas of the swimming pool are clean and presentable

§ Carry out daily testing of the facilities

§ To complete pool tests and basic pool plant duties (training will be provided in pool water treatment and pool plant operations)

Vehicle Safety:

§ Carry out weekly vehicle checks and tyre pressures

§ Distributing keys to drivers

§ To drive vehicles to and from garage appointments

§ To ensure the internal and external cleanliness of school vehicles and a weekly check on the condition of tyres, fluid levels, lights and battery etc Refuelling vehicles after use

Health & Safety:

§ To ensure that the Health and Safety guidance is adhered to and that the appropriate clothing is worn at all times

§ To ensure that all machinery and cleaning materials are stored and used correctly and in an appropriate manner and that accidents at work and defects of equipment, machinery or premises are reported

Security:

§ To lock and unlock the premises and to ensure the security and safety of the site including at weekends if necessary

§ Undertake security patrols of buildings, car parks and grounds to help create a safe environment for staff, students and visitors. This will include recording and dealing with incidents, misconduct and misuse of equipment or facilities and liaison with the police and escorting trespassers from the premises as necessary. You may be required to operate CCTV systems internally and externally

General:

§ Respond to radio calls promptly using appropriate radio etiquette, and ensure continuity of response and cover throughout the shift

§ Drive school vehicles, including the van and minibuses, between (local) sites and to other events as required

§ Monitor the cleanliness of toilets, reporting any plumbing or sanitation problems to the Estates and Facilities Manager

• Ensure areas are litter free
• To oversee contractors and maintenance

§ To facilitate school open days and events

§ To fulfil personal requirements, where appropriate, with regard to school policies and procedures, health, safety and welfare, emergency, evacuation and security

§ To take responsibility for promoting and safeguarding the welfare of students in the school

§ To work positively and inclusively with colleagues so that the School provide a workplace and deliver services that do not discriminate against people on the grounds of their age, sexuality, religion or belief, race, gender or disabilities

§ To undertake any training required by the School including First Aid Training

§ Undertake any other reasonable duties as requested by the Estates and Facilities Manager, Bursar or Head of School, provided these are appropriate to the employee’s background, skills and abilities

For full details, including how to apply, please visit our website: https://kes.org.uk/vacancies/estates-and-facilities-assistant/