Exams Manager

Are you an enthusiastic and suitably experienced Exams Manager?

Then this will be the job for you. We are looking to appoint an Exams Manager to lead data management and admissions within our school.

This post provides a fantastic opportunity to work within a high-performing, 11 to 18 grammar school with a large sixth-form and exceptional students. 

SALARY Range 26 - Pt 26 – 30 (£34,834 – £38,223) pay award pending

TERM/HOURS 8.00am to 4.30pm Monday to Thursday, 8.00am to 4.00pm on a Friday 37 hours per week. All year round or Term Time + 15 days or flexible by negotiation

CLOSING DATE 8am Monday 21st October 2024

We are looking to appoint a highly motivated and suitably experienced Exams Manager who will work closely with the Senior Leadership Team in a successful 11-18 grammar school. We are looking for a proactive and highly motivated Exams Manager who has an in-depth knowledge of Exams planning tools on the school’s Management Information Systems (SIMS) and can demonstrate meticulous attention to detail. 

You will have responsibility for all school examination entries including NEA, as well as the organisation of mock examinations. In addition, you will have responsibility for the smooth running of results days alongside the Deputy Head teacher and the Data Manager. 

The Exams Manager also plays a role in school admissions and the entrance examination. This is an ideal opportunity for a current Exams Manager or administrator to broaden their skills and experiences in a large high performing school. 

An overview of the role would be

1. Examination Planning and Coordination

·        Liaise with Examination Boards: Coordinate with external examination boards (e.g.,

AQA, OCR, Edexcel) to ensure accurate registration of candidates and receipt of

exam materials.

·        Develop Examination Timetables: Create and distribute exam timetables for

internal and external exams, ensuring minimal clashes and compliance with national

regulations.

·        Venue Management: Organise appropriate spaces for exams, including booking

rooms, setting up seating arrangements, and ensuring special accommodations for

students with additional needs.

 2. Compliance and Quality Assurance

·        Adhere to Exam Regulations: Ensure that all examination procedures comply with

the rules and regulations set by the JCQ (Joint Council for Qualifications) and

individual awarding bodies.

·        Maintain Accurate Records: Keep comprehensive records of student entries, results,

and any special considerations or access arrangements.

·        Quality Control: Implement checks to maintain a high standard of integrity and

accuracy in the administration of exams, including conducting mock inspections or

internal audits.

 3. Communication and Stakeholder Management

·        Support Students and Parents: Provide clear guidance and information to students

and their families regarding exam dates, procedures, and requirements.

·        Work with Staff and Invigilators: Recruit, train, and manage a team of invigilators,

and liaise with teaching staff to ensure accurate and timely distribution of

information.

·        Handle Queries and Appeals: Address student or parental queries and manage

appeals or remarks processes in accordance with board guidelines.

 4. Operational Management on Exam Days

·        Oversee Exam Day Procedures: Ensure secure receipt, storage, and distribution of

exam papers; manage entry and seating of students; and supervise invigilation.

·        Emergency and Contingency Planning: Prepare for any unexpected incidents, such

as power failures or illness, to ensure exams proceed with minimal disruption.

·        Ensure Integrity of Exams: Maintain exam security, monitor for potential

malpractice, and ensure strict adherence to exam conditions.

 5. Post-Examination Processes

·        Manage Results Processing: Coordinate with exam boards to receive and process

results, ensuring accurate distribution to students..

·        Organise Re-sits, Appeals and post examination services: Coordinate re-sits for

students, manage administrative aspects of appeals, and liaise with relevant boards

for follow-up.

 6. Continuous Improvement and Development

·        Professional Development: Stay updated with changes in examination regulations

and best practices through ongoing training and workshops.

·        Contribute to School Improvement: Work with senior leadership to use exam data

to inform school improvement strategies and enhance student outcomes.

A full handover period with the current post holder will be provided to ensure a smooth transition.

Specific responsibilities are set out in a detailed job description.

The successful candidate will need to be flexible and hardworking with excellent organisational skills and the ability to meet deadlines. Driven by your passion for data and information, you will enjoy sharing your knowledge with others, including through training.

Knowledge of school management and data systems is essential to this post.

Protection of children:

Disclosure of criminal background of those with access to children.

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 & 2020) provide that certain convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on

the filtering of these cautions and convictions can be found on

https://www.gov.uk/government/organisations/ministry-of-justice.

Safeguarding Statement:

Heckmondwike Grammar School is committed to safeguarding and promoting the welfare of its students and expects all employees and volunteers to share this commitment.

Full details regarding our Safeguarding Procedures can be found on our website in the

Safeguarding section, alternatively, please contact Recruitment to obtain a copy.