Exams Officer and Data Administrator

Exams Officer and Data Administrator

Job Description

Nature of the Post:  

Wychwood School are looking to appoint an Exams Officer and Data Administrator to manage and coordinate all aspects of examination preparation and delivery throughout the academic year. The officer acts as the primary liaison between the school and external examination bodies. They will be familiar with the requirements and regulations placed on schools by both awarding bodies and the Joint Council for Qualifications (JCQ) and will ensure that the school is compliant with these before, during, and after examination periods. This includes both public examinations and school examinations. At non-exam times of the year to support the busy office in data administration.

Working Hours

•08:00 – 16.00 Monday to Friday inclusive (some very occasional weekend work required to support school events or open days)

•36 weeks per year (Term-time plus 2 weeks during School Holidays)

•37.5 working hours per week with a 30-minute unpaid lunch break per day

 Reporting To:

•Deputy Head Academic

Remuneration: 

•£21,725 - £24,825 (full-time equivalent £28,000 - £32,000), dependant on qualifications and experience 

Other Benefits:

•Company Pension Scheme

•Generous fee remission for children of staff members

•Free meals can be taken at school during your working hours in term-time

The Exams Officer will be responsible for: 

Planning and Organisation

•Understand the regulations and requirements of all examinations held by the school, both internal and external.

•Comply with all JCQ and awarding body regulations, attend any necessary training and keep up to date with any changes to these.

•Manage arrangements for the safe and secure receipt, checking and storing of examination papers and materials.

•Contribute to development and review of examination-related school policies.

•Work with the SENCO to ensure appropriate access arrangements and reasonable adjustments for appropriate pupils.

•Manage registration of candidates for all examinations. Work with the finance team to ensure all examination fees are paid, as necessary.

•Work with Heads of Department to ensure all coursework and NEA data is submitted on time.

Exam Management

•Recruit, train and manage invigilators as required. Make sure appropriate conduct during examination sessions, in line with requirements and regulations from awarding bodies and the JCQ.

•Manage the logistics for examination sessions, including timetabling, baseline data downloads, entries and entry amendments, candidate number allocations, ordering of adapted papers, room booking, resources and staffing.

•Make sure pupils are aware of their personal exam timetables, managing and resolving clashes in accordance with guidance and safeguarding procedures.

•Carry out necessary administrative tasks related to the organisation of examination sessions.

•Support the SENCO to implement access arrangements and reasonable adjustments as required.

•Manage arrangements for the safe and secure storage and packaging and dispatch of completed examination papers.

•Manage any unexpected issues or emergencies that arise during an examination session

•Submit reports to examining bodies, as required.

•Process any post results services

•Results and data management

•Make arrangements for sharing results with students (e.g. results day)

•Make sure results are received by the school in a secure and confidential way.

•Be familiar with data analysis reports and tools and be able to share results data with stakeholders as appropriate.

•Arrange receipt and distribution of examination certificates to candidates.

•Manage retention of results, including certificates, for the school’s records.

Training and development

•Undertake training as appropriate for the role. Be familiar with training on offer for other members of staff involved in examinations (e.g. invigilators), signposting these where appropriate. 

Person Specification:

The Exams Officer and Data Administrator will:

·be honest and reliable

·be a supportive team player

·have a good work ethic

·approach their work with a conscientious attitude

·be loyal to the school, its ethos and Christian heritage

·Be flexible and willing to take on additional task related to the daily challenges of a busy school environment

·be committed to upholding all Health and Safety regulations in force

Experience and Qualifications

Desirable

•Previous Exam Officer/admin experience in a school environment

To Apply:

Please visit Work with Us - Wychwood School to download an application form.

For more information or to discuss the role, please email the Director of Operations: d.radnor@wychwoodschool.org

It is the duty of independent schools and in particular boarding schools to promote and safeguard the welfare of children in their care. Wychwood School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, the Disclosure and Barring Service (DBS), and online and open social media checks. The school follows the DfE statutory guidance given in the latest version of Keeping Children Safe in Education.