Lead First Aider and Medical Administrator

LEAD FIRST AIDER AND MEDICAL ADMINISTRATOR | Permanent, Term Time Plus 8 days

37.5 hours per week.

Monday to Friday, 8am-4pm

Term Time Plus 8 days

Permanent

FTE Salary is between £24,000 - £26,000 per annum depending on the skills and experience of the appointee.

Actual salary range of £19,355.18 to £20,967.62 per annum - pro-rata to reflect Term Time Plus working.

Closing Date - 29th September 2024

Interviews - Weeks commencing 30th September / 7th October 2024

We reserve the right to close this vacancy early upon receipt of sufficient, suitable applications.

Job Purpose

To be the lead first aider! for students and staff; to work closely with colleagues to support the care and support the health and welfare of all students and staff throughout the school, providing cover and support where necessary; to liaise with and work closely with the Deputy Head (Pastoral), the Heads of Year and the Student Welfare Managers by being a member of the welfare team.

The primary aims are to deliver effective and efficient first aid support and associated administration, maintaining the agreed standards of service to the students, staff and parents who make up the school community.

Accountable To

Deputy Head (Pastoral) and Head of Administration

Package Description

Competitive remuneration and benefits package including:-

• Reduced school fees and wraparound care at St George’s School
• Pension Contribution
• Staff lunches
• Access to school buses on school bus routes for all staff (small charge payable)
• Professional learning and development opportunities
• Employee Assistance Programme
• Generous annual leave entitlement
• Cycle-to-work scheme
• Opportunity to benefit from the use of the many school facilities; libraries; sports facilities etc
• Death in service benefits all staff
• Opportunity to join our community and contribute to social, music, drama and other events and activities.

Main Responsibilities

Key Responsibilities

• To work with colleagues to promote and maintain high standards of first aid.
• To be the lead first aider within the School.
• As lead first aider, to deliver effective and efficient first aid support throughout the School and support other first aid trained staff.
• An efficient, effective administrator, be able to confidently prioritise first aid provision, whilst ensuring all medical administration is up to date.
• To be responsible for the medical budget.
• To take part and attend all relevant meetings with colleagues and/or as required by the Deputy Head (Pastoral).
• To become familiar with and implement school policies, in particular those relating to Health and Safety, Confidentiality and Child Protection.
• To participate in all aspects of staff development as relevant to the role and the school, including attending appropriate training on in-service days.
• To participate in the school’s system of professional review.
• To help to create and promote an image of the school which is in accordance with its aims.
• To maintain high personal standards of punctuality and appearance.
• To seek the Head’s authorisation for any anticipated absence from school; to give as much notice as possible of unavoidable absence through sickness.
• To be responsible to the Head and, on a daily basis, to the Deputy Head (Pastoral) or other such nominated member of the Senior Leadership Team.

To the Students:

• To undertake relevant training in First Aid and minor injuries and to keep this up-to-date.
• To have an awaren ess of adolescent emotional issues, and an e! mpathetic! approach to psychological distress.
• To be responsible to the Head and Deputy Head (Pastoral) for providing relevant and timely support for student welfare.

To the Staff:

• • To work with other staff to maintain effective communication systems, particularly between the staff, parents and students.
• • To work closely with colleagues to ensure students’ medical records are created accurately maintained and communicated to the relevant staff in a timely manner.
• • To support the organisation and administration of appropriate first aid course for staff, in line with regulatory dninsurance requirements for the school.

To the Parents:

• To organise the regular collection of up-to-date medical information from families and to liaise with families and relevant agencies, where appropriate.
• To communicate calmly, empathetically and factually any medical information relating incidents within the school day.

Medical Duties:

• To work in close conjunction with Admissions regarding the collection of medical information from new joiners to the school.
• To have confidence to work as the Lead First Aider.
• To administer First Aid and treat minor injuries as appropriate and contact parents/guardians if necessary.
• To accompany to hospital any pupil requiring emergency treatment during school hours, if the parent is unavailable or unable to be contacted.
• To administer medication supplied by a parent/guardian (with relevant training).
• To administer simple analgesia and other O.T.C. preparations (with parental consent) and with relevant training.
• To assess the confidence and competence of other members of the student support team to administer homely remedies and to train them in doing so.
• To assist with the administration and organisation of any collective immunisation programme e.g. HPV, Flu.
• To maintain and replenish contents of First Aid Boxes and bags.
• To contribute to the Personal, Social, Health Education on First Aid topics.

Liaison:

• To liaise with parent/guardians, Boarding House, other health professionals and members of staff as appropriate and pro-actively;
• To support the boarders and liaise with the appropriate GP on boarders’ registration, medical and weekly surgery.

Record Keeping:

• To maintain a record of visits to the Medical Room, treatment administered and outcome where relevant using the school’s current database.
• To ensure pupil medical records are up-to-date, by receiving medical details forms from families via the school portal and current updating.
• To advise of any accidents to students or staff, in particular where hospital treatment is sought, and ensure the appropriate completion of the accident reporting system.
• To maintain student confidentiality whilst being fully aware and conversant with the requirements of the Child Protection Guidelines.
• To help compile information for all staff of any particular medical needs of a student, within the framework of data protection and regularly remind staff to consult it.

School Trips :

• To advise on First Aid, including the provision of First Aid bags.
• To be willing to consider accompanying school trips where deemed necessary by the medical needs of the student.

Additional:

• To complete risk assessments, where needed, with support from the Health and Safety Lead
• To contribute to the writing of school policies relating to First Aid and medical provision.
• To maintain stock items in First Aid cupboard, check expiry dates regularly and organise re-stocking within the annual budget allowance.

The Ideal Candidate

Ability to order medical supplies as required to ensure that the school is adequately equipped for the provision of First Aid, including trips and visits

Essential

Desirable

Qualifications

Current First Aid and Resuscitation certificates or willingness to undertake training

Experience

• Practical experience of Pediatric First Aid and competent management of minor injuries and the assessment of medical symptoms, without immediate involvement of a doctor or willingness to undertake such training
• Experience of working independently and using initiative and judgement to respond to queries, to resolve problems and to detail with unforeseen circumstances
• Experience of working with children and adolescents, or in a school environment
• Experience of implementing and administering systems (eg data input, checking and communication or keeping supplies up to date)

Knowledge, Skills and Abilities

• An awareness of mental health issues experienced by young people
• The ability to deal with sensitive issues with compassion and understanding
• The ability to retain calmness under pressure
• A willingness to be flexible

Basic counselling skills

• Ability to handle and manage confidential data in line with GDPR/Data Protection legislation, as well as school policies on storage, handling and retention must be followed
• Ability to use the school database to maintain accurate and confidential log of all pupil visits to the medical room and to update medical records
• Ability to provide support and training to teachers and other staff on specific health needs / issues (e.g. use of asthma inhalers, diabetes care, epilepsy, head lice)
• Ability to effectively manage own work priorities, demonstrating self-motivation, initiative and resilience in achieving results and delivering work
• Proven ability to work cooperatively within a team and a willingness to help at all levels
• A confident, friendly, patient and pleasant manner; an app! roachable! and open manner
• Excellent interpersonal skills and the ability to foster positive working relationships and deal with sensitive issues with discretion and empathy, and to maintain confidentiality
• Excellent verbal written communication skills
• Competent ICT user, familiar with Microsoft Office applications
• Enthusiastic administrator, with a keen eye for detail and willingness to spend time on administrative tasks

Essential

Desirable

• Ability to ensure that the medical rooms and facilities are maintained to a high standard and that strict hygiene and safety rules are observed
• Ability to ensure the safe storage and disposal of medical supplies and drugs
• Ability to participate and! provide First Aid expertise in the drafting and maintenance of the school medical procedures and policies in consultation with the SLT/medical advisor.

About the school/organisation

As Edinburgh’s only all-through independent school for girls aged 3-18, St George's is a place of possibilities: where everyone is clearly heard; pupils feel empowered to be themselves; and innovation is constantly encouraged.

The courage of our founding mothers, who pioneered women’s education in Victorian Scotland, still echoes defiantly through our corridors. That’s why amplifying the voice of every girl remains part of our DNA today as a loyal school community with a unique spirit of pride.

Over 90% of our girls achieve their first-choice post-school destination: leaving us as robust, empathetic change-makers, ready to take on the world…