Personal Assistant to Head of Junior School

Who are Habs?

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.

Join our team and unlock your potential!

Role: Personal Assistant to Head of Junior School

Lines of Reporting: Relevant member(s) of Senior Leadership Team

Hours: 40 hours per week with 1hr for lunch, between the hours 8:00am to 6:00pm although flexibility in working arrangements will be required. The role is term-time only plus 2 weeks.

The responsibilities of this post are likely to include, but are not restricted to:

• Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact.
• Diary Management: Organise and maintain the Headteacher’s calendar, scheduling meetings, appointments, and events.
• Correspondence Management: Handle all incoming and outgoing communication for the Headteacher.
• Meeting Preparation: Prepare and circulate meeting agendas, take minutes during senior leadership team (SLT) meetings.
• Confidential Support: Manage and handle sensitive and confidential information related to staff, students, and school matters, exercising discretion and professionalism at all times.
• Event Organisation: Coordinate and organise school events on behalf of the Headteacher, including staff meetings, training sessions, parent-teacher meetings, and special school events.
• Liaison: Act as the first point of contact between the Headteacher and staff, parents, external stakeholders, and the wider community.
• Document Preparation: Draft letters, reports, presentations, and other documents as required by the Headteacher.
• Project Support: Provide administrative assistance for special projects, school initiatives, or programmes led by the Headteacher.

Personal Qualities

• Exceptional organisational skills and the ability to prioritise tasks effectively.
• Strong written and verbal communication skills, with a professional and approachable manner.
• Strong attention to detail and high levels of accuracy in document preparation and correspondence.
• Ability to work independently and as part of a team, managing multiple tasks simultaneously.
• Professional and calm under pressure, with the ability to meet deadlines and respond to changing priorities.
• Ability to work flexibly and adapt to changing priorities.

Skills, Knowledge and Experience

Essential

• Proven experience in a PA or administrative support role, ideally within an educational setting.
• Experience in managing confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.

Desirable

• Knowledge of school management systems and office software.

What we are offering:

• A competitive salary, commensurate with the candidate’s experience and the size of the School
• 40 days holiday per year
• Additional life insurance cover, access to Employee Assistance
• Financial assistance for obtaining further qualifications
• Extensive professional development training opportunities
• Discount on school fees for children at any of Free lunch and refreshments during term-time
• Pension scheme
• Free onsite parking or access to travel on the schools extensive coach network
• Provision of a laptop
• Free access to sports facilities and well-being programmes for staff

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Haberdashers’ Girls' SchooI is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.