Receptionist/Administrator

POSITION: Receptionist/Administrator

SCALE: Scale 4, point 7

HOURS & PAY: 39.5 Hours per week, term time only plus 8 days in summer holidays. Mon – Thur from 7:30am - 4pm and Fri from 7:30am to 3:30pm

START DATE: Immediate

PURPOSE OF ROLE:

To provide a full reception/administration service for the school reception under the direction of the Assistant Principal. This includes tracking and monitoring student attendance, conducting follow-ups through calls, and collaborating closely with the Designated Safeguarding Lead (DSL) to ensure student well-being and safeguarding.

MAIN ACTIVITIES:

• Work under the direction of the Assistant Principal and School Business Manager on all required administration tasks.
• Responsible for reception duties, including manning the telephone system, dealing with telephone calls and messages, greeting visitors, taking deliveries, and controlling entry to the school.
• Provide a professional, courteous, and friendly ‘meet and greet’ service to the school’s stakeholders, including pupils, parents, teachers, sponsors, and other visitors.
• Deal with the distribution of incoming post and dispatch of outgoing mail.
• Responsible for the administration of attendance registers, ensuring accuracy and timeliness, making first-day calls to absent students, and following up on unresolved absences.
• Collaborate with the DSL to monitor attendance concerns, escalating issues for early intervention when needed.
• Assist with student enquiries in reception.
• Provide administrative support for school functions and events such as Parents' Evenings, Open Evenings, and other school events.
• Manage student data collection sheets and update student records on SIMS.
• Serve as the school’s designated Medical First Aider, providing first aid assistance when required.
• Perform photocopying and other general administrative duties as needed.
• Play a full part in the life of the school community, supporting the school’s priorities and ethos, and encouraging staff and students to do the same.
• Undertake personal professional development activities as agreed.

Salary

Scale 4.7

£27,637

Contract

Permanent

Hours: 39.5 Hours per week, term time only plus 8 days in summer holidays. Mon – Thur from 7:30am - 4pm and Fri from 7:30am to 3:30pm

Commencement

Immediate

Closing date for applications: 

12 noon on Thursday 24th October 2024

Interviews: 

Friday 25th October 2024

REVIEW ARRANGEMENTS

The details contained in this job description reflect the content of the job at the date it was prepared. It should be remembered, however, that over time the nature of individual jobs will change, existing duties may no longer be required and other duties may be gained without changing the general nature of the duties or the level of the responsibility entailed. Consequently, the school will expect to revise the job description from time to time and will consult with the post holder at the appropriate time.

All staff will be expected to participate in the school’s performance management scheme.

The school is committed to safeguarding and protecting the welfare of children and as such all appointments are subject to an enhanced DBS check and digital screening. Appointments are also subject to satisfactory reference/medical clearance.

The post is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.