School Office Administrator

This is a temporary position running from February to August, with the potential to transition into a permanent role.

Key duties and responsibilities:-

Reception:

●  Act as the first point of contact for parents and visitors arriving at the school

●  Control access to the school in line with the school’s safeguarding and vetting procedures, including ID checks, sign in, issuing visitor information and badges

●  Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner fielding any calls for staff

●  Respond to messages promptly, passing on information to relevant parties as necessary

●   Assist staff and pupils with the information and support required

●  Sort and distribute post

●   Ensure the office/reception areas are kept clean, tidy and presentable

●   Maintain office and lobby noticeboards 

Administration:

●    Provide general clerical and administrative support for all staff, such as photocopying, filing, completing standard forms, general correspondence

●   Update/maintain the school calendar within the school’s information system (iSAMS)

●   Answer/forward emails within an expected time frame

●  Assist with the preparation and organisation of school events

●  Circulate relevant updates from school bodies (IAPS, ISC, DfE, ISI) to the Head/SMT

●  Update and distribute information handbooks (parents and staff)

●  Organise completed forms from parents and deal with as necessary

●  Update and maintain the admissions roll within iSAMS

●  Update pupil data in iSAMS with contact, consent, medical/dietary information

●  Check attendance registers and liaise with parents for unknown absences

●  Collate school attendance data and supply statistics to the Head and DSL

●  Carry out beginning/end of term/year processes in iSAMS including academic reports

●  Manage the Clarion Call platform for text messaging and parent/Teacher meeting cycles

●  Manage the Early Birds, After School and extra-curricular club details and registers

●  Maintain the registers for the school coach/minibus facility and liaise with chaperones

●  Create, edit and circulate the school’s newsletter

● Update the content of the school website

●  Provide administrative support regarding files on the office one drive

●  Complete annual census data

●  Manage the school Housepoint System

Health & Safety:

●   Be aware of and comply with policies and procedures relating to child protection, health safety and security

●   Undergo Paediatric First Aid training

●   Administer first aid if required and supervise unwell children as necessary, producing records in accident books and communicating with parents.

●   Maintain accident trends and patterns documentation

Finance

●    Order, monitor and manage stock following the schools purchasing process

●    Administration of Early Years Local Authority Funding

●    Processing extra salary payments, expenses to be paid, and collation of time sheets and absence data for submission to the Finance Dept

This is a fixed term contract until July 4th 2024 with the possibility of becoming a permanent contract there after.

PACT retain the right to end the job posting early if the right candidate is found for the position prior to the planned closing date.

Please submit the attached PACT application form, we do not accept CV's.