Admissions Officer

Based at Orion Eden Park High School 

Orion Education is a values-led organisation, driven by a determination to create welcoming and open schools for the local community, where every person thrives, makes excellent progress, and succeeds. We are committed to improving outcomes and transforming lives, realising social mobility, and the transformative power of education. We value the difference in all of our schools while seeking to bring them together around a framework that delivers an enriching experience and a great education for the young people within our care.  

We want the very best for all of our young people. Our plan to ensure that we deliver great schools is underpinned by our shared values of trust, kindness, and endeavour. Our schools and our staff are collaborative and we seek to create consistency and quality throughout.   

Our leaders create improvement in schools that is robust and sustainable. We are as enthusiastic about developing and nurturing our staff, as we are about developing our young people. Our professional development programs and our approach to school improvement provide quality and rigor while creating a depth of experience and learning for our staff.  

Job Purpose

Improving Admissions 

• Administration of Year 6 and 6th Form admissions into the Academy 
• Taking and responding to telephone and e-mail enquiries. 
• Main point of contact for Admissions, Open Evening, Transition and other student Induction events, with parents, students, staff and Local Authority Admissions Team 
• Administration of Open Mornings and Evenings, including arranging publicity. Attending Open Evening to assist in the event and to give advice to parents on our Admissions Procedure. 
• To be a key point of contact for the Academy’s uniform supplier.  
• Ensuring that transition and enrolment with the Academy goes smoothly by: 
• Regularly contacting parents 
• Sending out Admissions Packs and collating consent and information forms 
• Raising new student folders, management of student records and archiving 
• Inputting student details on the MIS System, following up missing data 
• Contacting the parents of students who do not start the Academy when expected. 
• Developing relationships with feeder and local primary schools. Arranging transfer of files. 
• Keeping up to date with new Admissions Regulations and policies. 
• Co-ordination of appeals. 
• Sending out appeals paperwork 
• Taking and responding to telephone enquiries. 
• Collating paperwork to be sent to both the appeals clerk and our appeals representative. 
• Providing spreadsheets and other information regarding admissions to our appeals representative. 
• Administration of In-Year admissions into the Academy 
• Liaise with the Local Authority on the waiting List for all years. 
• Contact previous/current schools for information regarding applicants 
• Informal meeting with Parents/Students to discuss admission 
• Writing offer letters 
• Arranging Timetables/Admission/Buddy 
• Developing and implementing protocols for In-Year Admissions 
• Ensuring smooth induction and first days 
• Communication with Faculty Directors, pastoral staff regarding new admissions 
• Aiding with off-rolling and transferring files for leavers in line with the Federation and Statutory procedures 
• Assisting with the transfer and receipt of student files (including SEND and Safeguarding records) 
• Data Management support 
• Supporting Data Manager in inputting, amending, extract reports and analysis 
• Supporting ALG, students and staff in use of Academy’s MIS system 

Administrative Support 

• Deal with complex reception/visitor etc. matters 
• Contribute to the planning, development and organisation of support service systems/procedures/policies 
• Coordinate the administration of pupil admissions and leavers 
• Train and develop administrative staff as appropriate 
• Manage manual and computerised record/information systems 
• Analyse and evaluate data/information and produce reports/information/data as required 
• Provide personal, administrative and organisational support to other staff 
• Undertake administration of complex procedures 
• Complete and submit complex forms, returns etc., including those to outside agencies, e.g. DfE

*We reserve the right to this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application. 

We look forward to hearing from you.   

Orion Education is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS check and where applicable, a prohibition from teaching check will be completed for all applicants. Orion Education is fully committed to equality and to valuing diversity as an employer and a provider of education.