Data Officer

Function of the Post

Manage the MIS systems and processes for data input, reporting and data management for the school, meeting regulatory, school and Trust requirements. This will include information to effectively manage the admissions and assessment procedures, whilst contributing to the continuous improvement of the administrative team of the school.

Principal Accountabilities:

1. Using Arbor, maintain accurate records of all admissions to the academies for the annual intake of new entry children and for in-year admissions in line with academy procedures, ensuring the administration and weekly/ mid-year communication of the admissions process, including appeals process, is undertaken efficiently and to a strict timeframe, liaising with all appropriate parties and provide regular updates for staff.

2. Manage an efficient and effective process of pupils starting and transferring to another school in line with statutory framework and system requirements.

3. With a professional and pro-active approach, support the continuous effectiveness of the administration school data, which may include general office administration and responding to external enquiries to meet the immediate needs of the school, ensuring IT requirements and training needs are in place to satisfy whole school function.

4. Maintain and update accurate class lists, pupil on roll numbers for schools circulation as appropriate providing lists for any identified gaps.

5. Collate, prepare, and report on statistical analysis of data, including pupil assessment data, ensuring statutory returns are accurate and submitted within deadlines required, liaising with the SLT to ensure information is provided in the format and criteria required, developing and enhancing systems and processes as appropriate to ensure the service provided is effective and efficient.

6. Input and download or assist with retrieval of data ensuring optimum use of electronic systems to ensure value for money and efficiency. Complete all returns eg census, in a timely manner and oversee accurate current staff, governor and pupil records and lists.

Process FOI requests and maintain /update the schools publication scheme.

7. Ensure all data managed is in line with current data protection regulations, Trust and School requirements.

Other duties:

You are required to undertake such other duties appropriate to the grade and content of the work as may reasonably be required of you. Therefore, the list of duties in this job profile should not be regarded as exclusive or exhaustive. Please note that, in consultation with you, The University of Chichester Academy Trust reserves the right to update your job profile to reflect changes in, or to, your post.