Exams Officer

Salary: HCC H8 Scale 23-27* actual salary £28,403- £31,584 per annum including outer fringe allowance, based on 37 hours per week, term time only plus 7 days

*Full-time equivalent salary = H8 Scale 23-27 £32,765 - £36,434 pa (including outer fringe allowance of £689 pa)

Hourly rate: £16.98 - £18.88 including outer fringe allowance

Hours: 37 hours per week, Monday to Friday, term time only plus 7 days. Flexible schedule to be determined. During the exam seasons the ability to start at 7.30am is essential

Start date: As soon as possible

We are looking to appoint an Exams Officer who will be responsible for the efficient and effective running of the administration of all internal and external examinations within the school. The successful applicant will be a team player who is able to cope with the pressures that come with this responsible and vital role.

The Exams Officer will have responsibility for a range of activities associated with the recording, reporting and administration of all exams data. The successful candidate will also support the Head of Centre in ensuring that the centre is compliant with the Joint Council for Qualifications (JCQ) regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times. Outside of the examination seasons, the Exams Officer will assist the Data Manager with tasks as and when required.

This role would suit an experienced Exams Officer; however, full training would be provided for the those wishing to develop into this role.

Main responsibilities will include:

• Managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
• Organising invigilator schedules and recording working hours of the invigilation team for monthly submission to HR for payroll
• Managing the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals
• Managing the examination preparation process. This includes preparing examination timetables for students and staff; creating seating plans for each examination room; briefing candidates, staff and parents; receiving, checking and securely storing confidential examination materials; administering internal assessments
• Supporting the process relating to access arrangements by supporting the SENCo in making applications, booking rooms, training invigilators and managing emergency access arrangements
• Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts
• Managing examination results. This includes accessing results electronically/downloading results from awarding body secure sites and preparing for results to be disseminated to each student/candidate
• Dealing with requests and administering post-results services
• Issuing examination certificates

The successful candidate will:

• Have GCSE or equivalent qualifications in Maths and English at 4-9 (A*-C)
• Possess strong organisational, planning and time management skills
• Be able to adapt and react within a fast-paced environment, managing conflicting priorities
• Have excellent attention to detail, with the ability to work accurately and independently
• Understand the importance of confidentiality with high levels of integrity
• Be able to solve problems, exercise responsible judgement when appropriate and make decisions
• Possess exceptional interpersonal and communication skills, liaising with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organisations
• Be hard working, enthusiastic, committed and inspiring
• Have the ability to prioritise their workload and meet deadlines whilst working under pressure

In return, Leventhorpe can provide:

• Excellent facilities. To accommodate our expanding roll, Leventhorpe has just completed an extensive £12 million capital build programme, including a Science and Sixth Form block and a state-of-the-art Performing Arts and English block. In recent years, investment has included a £6 million Sports Complex (sports hall, fitness suite, dance studio, all-weather pitch and floodlit tennis courts)
• A positive working environment in a heavily oversubscribed school with an excellent academic record and high standards. We place a strong emphasis on student learning and achievement
• Exceptionally dedicated colleagues and enthusiastic students
• Priority admission for children of staff after a qualifying period

Please apply by cover letter and application form, which can be found on the vacancies page of our website www.leventhorpe.net.

Applications should be returned to Wendy Shannon, HR Manager, via email to hr@leventhorpe.net.

Alternatively, please complete and submit your application via the ‘Quick Apply’ button.

Closing date for applications is 12.00 noon on Thursday 19th September 2024.

Interviews will take place the following week.

Leventhorpe is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to apply for an enhanced disclosure from the Disclosure and Barring Service (DBS). Further information for candidates, including the school’s policies on safer recruitment, child protection and data privacy notices for candidates, can be found on the vacancies page of the school website.