Finance Administrator/Personal Assistant

Our Aim

Liberty Group is a group of three organisations devoted to improving the lives of society's most vulnerable and needy individuals, supporting them to achieve the most in their lives. Liberty Training, Ohana Homes and Liberty For All CIC each deliver an optimum service to help young people achieve their full potential and make a positive impact on society through our nurturing and supportive education and residential services. 

The Role 

The role of Finance Administrator/Personal Assistant is to support the Directors by providing a range of administrative and clerical services. This is a critical role in supporting growth and expansion efforts, freeing up the directors' time to drive the organisation forward. You will be working in an exciting and versatile environment for a fun and supportive organisation that works to make a difference in young people’s lives. 

You will be working with our Finance Director and Business Manager to keep accurate financial records and assisting our other Directors with their admin needs, as well as interacting with our learners, their parents, other organisations and professionals in an exciting and busy environment where no two days are the same! 

Your responsibilities and duties will be varied, as would be expected in a busy office environment, but will include supporting the Finance Director and Business Manager with finance administration including bookkeeping using an electronic cloud-based system, verifying transactions via online banking, processing cash and card payments from the canteen and creating cash flow forecasts and management accounts. As PA to the directors, you will be assisting with diary management, communication management and general administration. 

As Finance Administrator/Personal Assistant, you will support the team in ensuring the college runs effectively and the service provided reflects the ethos of the college. You will support the team in ensuring directives and policies are reflected and implemented in everyday practice. You will be accountable to the Directors.

Hours: Monday to Friday 8.30am - 4.30pm, with a 30-minute unpaid lunch break each day. This is a full-time post. You may be required to work additional hours when authorised and as necessitated by the needs of the business.

Requirements 

You will:

• Be highly organised and efficient.

• Be friendly and approachable with a welcoming and professional manner.

• Be committed, enthusiastic and proactive.

• Be highly motivated and have the ability to work well under pressure.

• Be reliable, flexible, and adaptable with the ability to multi-task.

• Be positive, with a ‘glass half full’ attitude. 

• Be able to work well autonomously on own initiative with a keen eye for detail. 

• Be able to demonstrate the ability to work effectively and contribute positively within a team environment.

• Be fully competent in the use of IT packages, with experience of using Microsoft Office and electronic bookkeeping systems.

• Have excellent verbal and written communication skills. 

• Have excellent interpersonal skills with a good sense of humour.

Please see Job Description for further information about the role.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Finance Administrator/Personal Assistant will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the directors.