PA to Deputy Head Pastoral and Heads of Section

Who are Habs? 

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.  

Join our team and unlock your potential!  

 Role: PA to Deputy Head Pastoral and Heads of Section

Hours: 40 hours per week (Term-Time plus one)

Salary: Competitive, based on experience

Reports to: Deputy Head Pastoral

Habs Boys' School is seeking a dedicated and efficient Personal Assistant to provide high-level administrative support to the Deputy Head Pastoral (DHP) and Heads of Section. This role is vital in ensuring the smooth operation of the pastoral and safeguarding teams, contributing to a positive and supportive school environment.

Further details of the role can be found in the attached candidate pack.  

Key Responsibilities:

• Manage diaries and schedule meetings for the DHP and Heads of Section.
• Provide clerical support, including drafting letters to parents and writing up meeting notes.
• Arrange parent meetings for the pastoral team.
• Manage rewards and sanctions, including communicating with parents and supervising internal suspensions.
• Create and manage assembly plans and form tutor plans in consultation with the DHP.
• Ensure receipt and proper storage of safeguarding transfer notes for new students.
• Liaise with primary schools for safeguarding and pastoral information.
• Track and ensure staff completion of safeguarding training and annual KCSIE information and quiz.
• Support the DHP in preparing information for governor reports and take minutes at relevant meetings.

Qualifications and Skills:

• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in using administrative and database software.
• Experience in a similar role within an educational setting is desirable.
• Ability to maintain confidentiality and handle sensitive information with discretion.

What we are offering:  

• A competitive salary, commensurate with the candidate’s experience
• 40 days annual leave per year (including bank holidays) 
• Free lunch and refreshments
• Additional life insurance cover, access to Employee Assistance 
• Extensive professional development training opportunities 
• Free onsite parking and access to travel on the schools extensive coach network 
• Provision of a laptop 
• Free access to sports facilities and well-being programmes for staff 
• Pension Scheme 

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

Haberdashers’ Boys SchooIs are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.