PA to the Senior Management Team

We are currently seeking an outstanding administrator to join an ambitious and thriving team at King’s College School, Wimbledon.

The post-holder will provide full administrative support to members of the senior management team: currently, this is the Senior Deputy Head, the Deputy Head (Teaching and Education Development) and the Deputy Head (Director of Studies). As such, this is a varied and busy role, with a particular focus on supporting strategic developments, compliance, and the academic life of the school. There may be an opportunity for the successful candidate to drive ongoing evolution of administrative procedures and practices within the senior team. 

Main duties and responsibilities include:

• Undertaking a full range of PA/administrative duties for members of the senior management team, including:
• Effective and proactive diary management
• Fielding telephone calls and welcoming visitors
• General administration (photocopying, filing, shredding, scanning., dealing with correspondence)
• Organising meetings with stakeholders, and managing arrangements including venues, equipment, and ordering refreshments
• Assisting in preparing reports, documents and presentations
• Liaising with the other PAs on various matters
• Providing administrative support for matters relating to strategic planning and projects, compliance, inspection and staff
• Supporting the academic life of the school, including:
• Taking minutes for academic policy committee and academic focus group and for other meetings
• Preparing reports and analysis on academic matters
• Working with data (e.g. for example tracking grades or data analysis) when relevant to the academic portfolio, and supporting on database administration
• Coordinating events to support the academic life of the school (e.g. academic enrichment events, information evenings) and leading on the communications relating to academic matters
• Providing administrative support relating to professional learning and staff review, including teacher induction and probation, teacher training, internal and external training courses, sabbaticals and further study
• Supporting the work of other school administrators (e.g. admissions, HR/recruitment, UCAS, open days, parents’ evenings, results days, learning enrichment)
• Undertaking any other reasonable task as directed by the senior team

Person Specification

Essential:

• First-class organisational and administrative skills
• Excellent interpersonal and communication skills, with a high quality of written and spoken English
• Professional, approachable and friendly manner
• Ability to produce a consistently high standard of work with a high degree of accuracy and meticulous attention to detail
• Evidence of a proactive approach to planning and prioritising work, with the ability to use initiative appropriately, to remain calm under pressure and to work to tight deadlines
• Previous experience in working in a complex and busy environment
• Advanced digital skills, e.g. confident and adept in use of Microsoft 365
• Ability to always work with the utmost confidentiality and discretion

Desirable:

• Prior experience of working in the education sector
• Previous PA experience

King’s is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best.  Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

If you are interested in this job opportunity, please visit our website to find out more and apply.

Closing date: 9.00am on Monday 5th August 2024.

Interview details to be confirmed.

Early applications are welcome - the interview process may be staged and we may to choose to appoint prior to the closing date.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.