Personal assistant

Who are Habs? 

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.  

Join our team and unlock your potential!  

Role: Personal Assistant

Lines of Reporting:Relevant member(s) of Senior Leadership Team

Hours:40 hours per week with 1h for lunch, 8:00am to 5:00pm although flexibility in working arrangements will be required. The role is term time only plus 4 weeks.

The role will include, but not be limited to, the following duties:

Responsibilities

• Support senior leader/s to ensure effective preparations and management of workload.
• Be aware of the roles, responsibilities and routines of allocated senior leader(s) in order to be able to provide proactive support to senior leader(s)
• Communicate on behalf of senior leader/s, using discretion and tact to ensure telephone callers, pupils, staff, parents and visitors receive a professional response and are dealt with by the most appropriate person.
• Secretarial support including managing calendars, minute taking for meetings,  coordinating both internal and external meetings, liaising with external agencies, staff, parents and pupils on behalf of the postholders, general administrative assistance
• Ensure that correspondence and enquiries or problems are dealt with in an appropriate manner and that strict confidentiality is always maintained, including the management of confidential papers and files.
• School administrative support for all matters relating to Governor involvement in relation to the senior leader/s; setting up meetings, arranging visits and schedules for visits, preparation of reports including collating data and presenting in appropriate manner.
• Draft confidential references for staff where relevant
• Support senior leader/s with managing inbox, responses and filing emails as directed. 
• Manage and maintain rolling schedule of letters including drafting and editing
• Drafting of speeches, reading and summarising documents.
• Assisting and leading various aspects of the planning of school events and liaising with colleagues across the school (teaching and non-teaching) departments to facilitate their effective delivery and planning
• Receiving instructions, scripts, recording or personal dictation and producing relevant documentation.
• Undertake all routine office procedures such as printing, filing, collation and distribution.
• Meet and greet visitors and order refreshments.
• Assisting with the development of collaborative projects with The Haberdashers’ Boys’ School.

Key Relationships

• Work closely with the other Girls’ School PAs providing cover as appropriate.
• Working closely with relevant PAs of Leaders’ counterparts in the Boys’ School
• Liaise with external contractors as needed

What we are offering:  

• Competitive salary, dependant on experience
• Free lunch and refreshments
• Additional life insurance cover, access to Employee Assistance 
• Extensive professional development training opportunities 
• Free onsite parking and access to travel on the schools extensive coach network 
• Free access to sports facilities and well-being programmes for staff 
• Pension Scheme 
• 
  

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. 

Haberdashers’ Girls' SchooI is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.