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Purchase Ledger Clerk

Purchase Ledger Clerk

Eltham College

Bromley

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Salary:
Eltham College Salary Scale
Job type:
Part Time, Fixed Term
Apply by:
19 November 2024

Job overview

Job Title:                          Purchase Ledger Clerk

Reports to:                       Finance Bursar

Hours of work:                 20 hours per week (to be worked over either four or five days)

Contract:                          Initially a one year contract but potential to become a permanent contract

Salary:                               £28,099 - £30,368 FTE


The Headmaster and CEO of Eltham College, family of Schools is seeking an enthusiastic and hardworking individual to join the Finance Team, supporting the team with managing the purchase ledger and other finance elements. 


Main Duties (but not limited to) 

  • Managing the purchase ledger in Oasis for both the School and its subsidiary, FSSM Ltd, ensuring accuracy and completeness;
  • Checking, coding and entering supplier invoices and expense claims, ensuring correct authorisation and accounting for VAT;
  • Preparing the weekly payment run for both companies;
  • Setting up new supplier accounts and maintaining existing account details
  • Reconciling supplier statements
  • Managing unapproved invoices to ensure timely authorisation
  • Assisting with data gathering and analysis for VAT returns
  • Administering petty cash
  • Banking cheques and cash at the local Post Office
  • Assisting with data preparation for year-end audit
  • Providing general office support
  • Carrying out any other reasonable requests, in line with the broad responsibilities of the role


Eltham College is a highly successful independent day school in south-east London, educating boys and girls aged 7 to 18 across both Junior and Senior Schools. The College has grown considerably over recent years: there are now over 800 students in the Senior School and around 260 pupils in the Junior School and places are heavily oversubscribed. Since 2020, girls have been able to join Years 3 and 7, mirroring the Sixth Form which has been coeducational for over 45 years. The school places an equal emphasis on academic, pastoral and co-curricular excellence and has an outstanding reputation in all three areas as well as for the friendly, unpretentious nature of daily life.

A competitive salary is available, together with a clear programme of staff development. 


Closing date: 8am on Tuesday 19 November 2024

Interviews will take place week commencing 25 November 2024

Suitable candidates may be interviewed before the closing date and Eltham College reserves the right to withdraw the position if an early appointment is made. 


We welcome applications from all parts of our community as we aspire to attract staff that match the social and cultural diversity of our student intake. Candidates will be assessed against relevant criteria only (i.e. skills, qualifications, abilities, experience).

Eltham College is committed to safeguarding and promoting the welfare of children. Applicants undergo enhanced child protection screening relevant to the post, including checks with past employers and the DBS. 

Attached documents

About Eltham College

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  • Eltham College
  • Grove Park Road, Mottingham, Eltham
  • London
  • SE9 4QF
  • United Kingdom
+44 208 857 1455

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Introduction

Founded in 1842, Eltham College is a thriving, co-educational day school located in south-east London. Originally a boys’ school that first accepted girls into its Sixth Form in the late 1970s, Eltham College is proud of the highly successful transition it is now making to become fully co-educational by 2024.  Eltham College is a highly successful and inspiring school, providing a broad and balanced education that prepares students for the modern world.

The 2022 ISI Regulatory Compliance & Educational Quality Inspection rated Eltham as ‘Excellent’ in all areas and the full Report can be read here.

Whilst holding strongly to its ethos of providing a balanced education for its students, the School places a deliberate emphasis on academic success and the School is now regularly found amongst the leading academic schools in the country in terms of results and value added, matching the performance of its main rivals such as Dulwich College, Alleyn’s, Trinity School and Sevenoaks School.  It also boasts many county and national players in a range of sports, as well as exceptionally talented musicians, actors, authors, scientists, economists, and artists.

Eltham College has a distinctive character, born out of its Christian heritage.  It upholds its founding Christian principles, whilst accepting students of all faiths and none. The School has its own chapel and all students and staff from Year 6 upwards are expected to attend a weekly service led by the Chaplain, a member of the senior staff, or by students.

Alongside its emphasis on academic achievement, the School continues to focus on care for each and every pupil. Strong pastoral care, an energetic House system that promotes collegiality, and a relaxed and unpretentious atmosphere make Eltham College a happy and vibrant place for students and staff alike.  Students also benefit from an impressively wide range of opportunities outside the classroom through an ambitious co-curricular programme across sport, music, drama and art, and community outreach and enrichment.

Alongside our ambitious and balanced programme for students, the School also places a strong emphasis on staff support and development.  Many teaching and non-teaching staff choose long careers at the School, whilst others are prepared and trained for future promotion in leading HMC schools.

Our seven School Aims encapsulate our relentless focus on maintaining this rich and balanced educational experience for our students and a rewarding working environment for our staff

Our History

The College was founded in 1842 as the School for the Sons of Missionaries. Founded as a small boarding school catering for those children whose parents were serving overseas, the School moved to its present extensive site in Mottingham in 1912. The College evolved into a day school, admitted girls into the Sixth Form in 1978 and now has nearly 1,100 students in total, with 240 pupils in the on-site Junior School and around 250 students in the Sixth Form.

Location

Eltham College occupies a 70-acre site in the London Borough of Bromley.  The campus is an assembly of architectural styles from the Georgian mansion house main building to striking contemporary buildings.  The College is centred on the quad with its imposing bronze statues, ‘Power and Speed’, holding aloft a lion and eagle respectively. Colonnades around the quad help link the traditional with the modern in terms of both architecture and ethos.

The School’s location in the London Borough of Bromley sits adjacent to the Boroughs of Royal Greenwich and Lewisham. There is easy access to the Kent countryside and the M25, which is just 15 minutes away. Parking is available on site. Mottingham and Grove Park stations are within walking distance and there are frequent fast trains to London stations as well as a range of local bus routes. The majority of students live locally, but the catchment area is large and students are drawn primarily from Bexley, Blackheath, Bromley, Canary Wharf, Chislehurst, Croydon, Docklands, Dulwich, and parts of Kent.

Facilities

Eltham College enjoys superb facilities which have been improved considerably in recent years. In 2019, the new Turberville Centre for Mathematics, Languages and Music departments was opened, along with a new Sixth Form Centre and a dedicated medical and wellbeing facility.  Extensive and well-maintained sports facilities extend across the 70-acre site, including Astro and hard-court venues, and large indoor sports centre and swimming pool.  There is a drama theatre and a modern art gallery.

Looking ahead, the Science and Technology Centre will be extended and fully modernised over the next five years; there are also plans to further develop the Junior School, the Art department and sports facilities.

The School is organised so that each department shares a suite of classrooms, studios or laboratories and most have a departmental office adjacent to their teaching space. Academic departments are extremely well-resourced, and all teachers are provided with Microsoft Surface tablets which can connect to display screens in each classroom. There are several departmental technicians and dedicated specialist staff support teams provide assistance to all.  All teachers and staff have access to the well-stocked Mervyn Peake Library.

Admissions

Pupils are mainly admitted at the ages of 7, 11 and 16 via the School’s own entrance examinations. The College is academically selective and heavily over-subscribed with between five and ten applicants for every place (depending on entry point). Priority is given to siblings of existing students.

Approximately half of those joining the Senior School at 11+ come from external candidates drawn equally from local primary and prep schools. The remainder come from the School’s own Junior School where students enjoy a smooth transition to the Senior School.

Students represent a vibrant and broad social mix thanks, in part, to a Bursary scheme which provides financial assistance for those unable to afford the full fees. In the most deserving cases, remission of up to 100% of fees is available.  Scholarships are offered to strong candidates in Art, Music, Drama, Sport as well as Academic attainment.

Academics

The recent ISI Report (March 2022) said the school was “Excellent”.  It reported that: “Pupils’ attitudes to learning are outstanding. They engage with enthusiasm in lessons and work well together collaboratively within and beyond the classroom. Pupils are prepared to take risks, free of negative peer pressures, regarding mistakes as a way to improve. Pupils are fully prepared to take responsibility for their learning from the youngest years and relish opportunities to show their exceptional initiative.” ISI Regulatory Compliance & Educational Quality Inspection Report 2022.

Curriculum

A broad and balanced curriculum is provided at all ages, incorporating both traditional and modern elements, and is designed to excite pupils and propel them to academic success.

In the Junior School, forms have between 18 and 22 pupils at Year 3 and 4, with a maximum of 24 pupils in Years 5 and 6. In all years, these are divided into smaller sets for subjects such as Maths. In the Senior School, class sizes are capped at 24 in Years 7 and 8. For GSCE, sets are often smaller than the ceiling of 22 pupils. A Level classes typically range from 6 to 14 pupils.

Most pupils take ten GCSEs and three A Levels, chosen from a wide range of subjects. Subject clinics and targeted interventions are widely available for those who need additional support to achieve their academic potential.  The School’s scholarship programme promotes academic enrichment in the senior school and Sixth Form and in activities outside class time for all age groups.

Results

In 2022, 37% of GCSE grades were 9s and nearly two-thirds of results were 9/8 grades and 85% of all grades were 9/8/7. For the full set of GCSE results please click here.

At A Level in 2022, 44% of grades were A*, while 74% were either A* or A.  Nearly 90% of A Level grades were A*- B.  For the full set of A Level results please click here. 

“Pupils achieve excellent results in public examinations with significant improvements since the last inspection resulting from a focus by governance and leadership on raising academic standards. Pupils’ attainment at A Level has been consistently high and far above national norms.” ISI Regulatory Compliance & Educational Quality Inspection Report, 2022

Destinations

Almost all leavers go on to Russell Group universities, with increasing numbers also applying for elite American and European universities. In one of the most competitive years for university places, 96% of Eltham College leavers in 2022 secured a place at their chosen university or college, conservatoires and specialist colleges and in a wide range of degree courses from the Arts to STEM subjects and many others.  These include Engineering, English, Drama, Law, Medicine, Music, and Sports Science.

“A glittering array of highlights from the science department. The physics department is recognised as a centre of excellence by the Institute of Physics with stellar grades. The School regularly produces Arkwright scholars who go on to study engineering at the country’s most desirable destinations.” The Good Schools Guide

Sport, the Arts and Co-curricular Activities

Eltham College pupils are fully engaged in an impressively wide range of opportunities outside the classroom. The College has an enviable reputation in Sport, Music, Drama and Art. Several international and Olympic standard sports coaches are on the staff; the quality and range of Music compares favourably with specialist Music Schools; and audiences are frequently treated to spectacular drama productions in the purpose-built theatre.

The College is unusual in having its own art gallery – the Gerald Moore Gallery – a contemporary facility that promotes learning and wellbeing through art, both to the College’s pupils and to the wider community.

Sport

The picturesque on-site playing fields span the generous 70 acre site and include two Astroturf hockey pitches and hard-courts for netball, so no pupil has to travel anywhere other than to away fixtures. Rugby, netball, hockey and cricket are the main competitive sports and recent achievements include U18 Kent 7s champions for rugby; Kent netball champions; U15 Kent cup for cricket; and hockey teams at all ages regularly qualify for the Kent finals.

A further wide range of sports are on offer for both individuals and teams, from swimming and water polo, to golf and skiing, plus plenty of opportunities to try new sports like climbing and sailing. For those with a more recreational interest in sport, there are clubs and societies for activities such as table tennis, basketball and pilates.

The School’s most famous former pupil is Eric Liddell, the Olympic athlete who won a Gold medal in the 400m at the 1924 Paris Olympics and who was immortalised by the film Chariots of Fire. As well as a large gymnasium, the impressive Eric Liddell Sports Centre houses on-site indoor cricket nets, a 25-metre pool, climbing wall, dance studio and fitness suite.

Music

Just under 70 per cent of pupils learn an instrument and there are 30 different ensembles, choirs and orchestras for students which play across London, including at the Blackheath Halls, St John’s Smith Square, the Royal Albert Hall, Royal Naval College, Ronnie Scott’s, St Alfege’s Greenwich and even beneath the hull of the Cutty Sark. Choral singing is a particular strength.

Drama

Drama is on the curriculum for all years and the drama department produces a major musical of a remarkably high standard every year, with a student-led orchestra. Pupils also direct, act, manage and tech their own productions. There are regular trips to perform, for example at the Edinburgh Fringe and Shakespeare festivals. Many pupils achieve distinctions in LAMDA exams and the School is as proud of the number of students going on to study Drama at leading Drama schools as it is of Oxbridge success.

Art

The Gerald Moore Gallery was voted by The Guardian newspaper as among the top 10 small galleries in the country. It hosts fabulous exhibitions and private views of artworks created both by College students and specialist external artists, with the internal ones helping Eltham pupils to achieve offers for top graphic design, fine art and architecture courses. All the art teachers and technicians are artists and pursue their own practices and an artist-in-residence has a studio within the department.

Co-curricular Activities

Pupils enjoy an extensive number of clubs and societies including The Duke of Edinburgh’s Award Scheme, Debating Society, Chess, Climbing Club, Eco-Eltham, Rocket Club and Water Polo.  Many of them are student led.

The School places great emphasis on helping the community it serves.  In this regard, students are encouraged to help those less fortunate than themselves by participating in charity fundraising events, and the Lower Sixth Formers take part in a Community Service scheme.

Trips and expeditions are a major feature of school life, ranging from traditional UK visits to more ambitious overseas trips, which in recent years have included Nepal, Uganda, Italy and China.  Language trips and exchanges are also encouraged. Sports, drama and music tours are frequent occurrences, and have included the USA, Australia and South Africa.

All teaching staff are expected to involve themselves fully in the co-curricular life of the College and they give of their time extremely willingly and generously. There is no classroom teaching on Saturday mornings, but many sports fixtures and other activities take place at weekends.

“Around 35 external speakers a year across the arts, sciences, politics, humanities – you name it, they’ll find a household name to present on it.” The Good Schools Guide

Pastoral Care

People and the relationships they forge are what makes Eltham College a special place and the pastoral care at Eltham is second to none.  All members of the community are valued as Individuals. It is this personal care that promotes wellbeing, ensures that pupils feel supported and go on to achieve the best possible outcomes.

Within each year group, pupils are under the daily care of their Form Tutor, who works closely with other staff, as well as the Heads of Year and Section, to ensure a coordinated and holistic approach. For those experiencing difficulty, support can be found in a range of places, from the school nurses and school counsellor to peer mentors and the Chaplain.

Staff and Professional Development

The College employs around 200 members of teaching staff (including teaching support roles) and approximately 150 general support staff. All are highly committed to helping students achieve their full potential and form a lively Common Room with a good balance of age and experience. The maximum teaching load is 78% and this is reduced for staff with additional responsibilities.

Professional Development

There is a strong professional development programme which is encouraged and generously financed for teaching and non-teaching staff. This includes external courses, an internal CPD programme of lunchtime and twilight sessions, speakers being brought in to deliver in-school sessions and learning from peers and colleagues

The Headmaster is personally committed to staff development and spearheads the Devolved Leadership Programme, which is open to all academic and support staff. This enables ambitious and talented staff who are seeking either senior leadership experience or career development to undertake a whole-school project, with mentoring from a current senior leader.

The School offers an in-school programme for graduates undertaking teacher training, and full induction for Newly Qualified Teachers, enabling them to gain Qualified Teacher Status. It also encourages and funds support staff to undertake relevant professional training in their area of work.

Pay and Benefits

Eltham College has its own generous salary scale for teachers and offers competitive salaries for non-teaching staff.

All staff are eligible to join the School's defined contribution pension scheme (subject to the terms of the scheme).

All staff under the age of 70 are entitled to death in service benefit at three times their annual salary.

Lunch is provided free of charge during term time for all staff, in addition to free refreshments available in the Common Room.

All staff also have free membership of the Eric Liddell Sports Centre, giving family access to the swimming pool, fitness room and other facilities at designated times.

There is also a cycle to work scheme, interest free season ticket loans, free eye tests and flu vaccinations.  An Employee Assistance Programme is also available for all staff, offering free, confidential, support on a range matters such as financial and legal support and counselling for home-life issues.

The School has a limited number of single occupancy rooms in shared flats which can be made available on a time-limited basis for new staff members while they settle in the area and look for local housing.

Children of staff can be educated at the School if they meet the entrance standards and, at the discretion of the Headmaster, may receive a tuition fee reduction for both Junior and Senior Schools.

Safeguarding

Eltham College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All applicants should read the School’s Safeguarding Policy and Privacy Notice (available on the school website) and are required to declare any criminal convictions or cautions, or disciplinary proceedings related to young people.

Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Further details are given on the application form.

Equal Opportunities

Eltham College is an equal opportunities employer and welcomes applications from all sections of the community.  Candidates will be assessed against relevant criteria only (i.e. skills, qualifications, abilities, experience).

The Application Process

Candidates should read the job description for the specific role they are applying for, and complete the application form via the TES website (Eltham College - Tes Jobs),

Applications will be considered in the order in which they are received, and the school reserves the right to make an appointment prior to the closing date.

Short-listed candidates will be invited to attend an interview with senior staff which will explore each candidate’s ability to perform the duties of the post, subject knowledge, ability to relate appropriately to students and colleagues, organisational and pastoral skills, and willingness to contribute to the school community. Applicants for academic positions will also be required to teach a lesson.

Safer recruitment checks will be made at all stages in the recruitment process.  Online searches may be undertaken as part of due diligence checks.

Contact Information

For more information about the application process please contact a member of our HR Team by telephoning 020 8857 1455 or via email at hr@eltham-college.org.uk

Further details about the School can be found by visiting our website: www.elthamcollege.london

How to Find Us

The School is easily accessible by road and public transport:

  • By Rail:  Mottingham station is a 10 minute walk from the School and is served by frequent fast trains from London Bridge, Cannon Street, Charing Cross and Waterloo East (15-20 minutes), and many stations in Kent and the South East.  Grove Park station offers an alternative, and is a 25 minute walk from the School.
  • By Road:  Postcode for satnav: SE9 4QF.  The location of the School gives easy access to the Kent countryside and the M25 (15 minutes away), and is easily accessible from across south east and south London.

Eltham College

Grove Park Road

London SE9 4QF

www.elthamcollege.london

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