Receptionist (part-time)

Job Title:                   Receptionist

Reporting to:             PA to the Head Mistress

Key Tasks & Responsibilities

• To efficiently answer incoming telephone calls and accurately route to the appropriate recipient or respond to / resolve general queries.
• To regularly access incoming voicemail messages, accurately determine the required action and follow through to a satisfactory conclusion.
• Responding to and forwarding emails as appropriate
• Distribute incoming mail
• To welcome visitors to the College, identify the appropriate host, and announce the arrival of their guest.
• Offer refreshments to waiting visitors.
• All visitors to the site must be issued with a Visitor pass. These must be strictly controlled to minimise unauthorised access to the school site.
• Overseeing attendance ensuring the register is maintained in accordance with the Registration Policy. Following up pupil absence to determine the reasons for absence.
• Monitoring and maintaining stationery stock, including stamps for mailings
• Petty cash records
• To promote and maintain a safe, tidy and welcoming environment.
• To assist with general administrative duties as required. 
• To undertake such other tasks as may be required.

Skills Required

• Previous experience in a similar role would be advantageous.
• Excellent verbal and written communication skills.
• A basic understanding of Microsoft Office including Word, Excel & Outlook.

This job description sets out the main duties at the time it was drawn up. Such duties may vary occasionally but without changing the general character of the duties or the level of responsibility entailed, and the candidate will be required to carry out any reasonable requests required by their Line Manager.

Application Procedure:

Applications should be made using the application form. Candidates are asked to add a covering letter setting out, as succinctly as possible, their reasons for applying for the position. 

Application forms are available from the College website www.lancingcollege.org.uk. 

Please send any emails to recruitment@lancing.org.uk. 

Applications should include a statement setting out the candidate’s suitability for this post, a current CV, a completed employment application form, and the names, addresses and telephone numbers of three referees, one of whom must be the applicant’s current Head. 

Closing date: Friday 20th September

Interviews: w/c 23rd September 

Applications will be reviewed on receipt and candidates may be invited to interview before the closing date. Early application is therefore advised. Previous applicants are welcome to apply.