Reprographics and Administration Officer

We are seeking an experienced administrator to join Cornwallis Academy as a Reprographics and Administration Officer working 37 hours per week, Monday-Thursday 8:00am-4:00pm & Friday 8:00am-3:30pm, term time plus 2 weeks (40 weeks per year). The successful candidate will have the following key responsibilities:

• Front Desk & Communication:
• Be the first point of contact for all visitors, staff, and students, ensuring a welcoming and professional environment.
• Answer incoming calls promptly and efficiently.
• Manage visitor sign-in processes and ensure all safeguarding protocols are followed.
• Reprographics Services:
• Manage and complete all school reprographic requests within set deadlines, ensuring high-quality output.
• Maintain equipment and supplies to support reprographics activities.
• General Administrative Support:
• Prepare documents such as mail merges for letters, student award certificates, and SIMS reports.
• Coordinate mailouts, produce address labels, and distribute communications via SIMS/InTouch.
• Organise and maintain both paper and digital records, ensuring data accuracy and easy retrieval.
• File updates and maintain student records within SIMS.
• Mail Duties:
• Open and distribute incoming mail.
• Frank outgoing post and ensure the secure mailing of student files using Royal Mail tracked services.
• Admissions Assistance:
• Support the Admissions Officer in requesting and logging student files using MS Excel and SIMS.
• Team Collaboration:
• Provide practical support to ensure continuity of critical tasks in the absence of other support staff.
• Undertake additional duties as reasonably requested by the Headteacher and Office Manager.
• Please note that interviews may take place before the advert closing date. To avoid disappointment, please follow the link and apply at your earliest convenience.

Essential Criteria

We are seeking a candidate who:

• Demonstrates excellent organisational and time-management skills.
• Is confident in handling a variety of administrative tasks and using IT systems (experience with SIMS is advantageous).
• Has strong communication skills and a welcoming, professional manner.
• Can adapt and respond effectively to the needs of a busy school environment.
• Thrives in a team-oriented setting but is equally capable of working independently.

What's in it for you?

• A vibrant and exciting place to work
• A friendly and supportive environment
• An excellent CPD programme, with opportunities for action research and nationally accredited qualifications
• The support of a Trust that currently encompasses two Secondary Schools and one Primary School. Alongside Tiger Cubs, our term time only Day Nursery, for children aged 3 months to 4 years, with great benefits to education staff.
• A well-resourced department with schemes of work and resources available.
• An opportunity to join various schemes such as the Benenden corporate healthcare scheme

Click here to view all our employee benefits.