School Administrator ( term time only) part-time considered

School Context  

Devonshire House is a large co-educational prep school in Hampstead, North

London. We are in the process of an exciting period of positive change, intent on

offering an outstanding education in every sense for its pupils and their parents.

The school recently acquired a fifth building, giving more scope for outdoor play and

sport, as well as doubling specialist teaching room capacity. The values of the school are

unashamedly traditional, whilst its outlook on teaching pedagogy is very much modern.

Devonshire House aims to recruit the best teachers and leaders available and retain them

by providing an attractive package and huge scope for career advancement. This is

augmented by its engaged governance as part of Dukes Education, which promotes inter-school collaboration and collegiality.

Summary of the role

The post holder will be responsible for the administration and reception of the one of school offices at Devonshire House School. The post holder will work closely with the Office Manager to ensure the school offices and reception at Devonshire House remains at a consistently high standard.

Job Description

Main duties:

• Be responsible for iSAMs pupil data, maintaining up to date at all times.
• Be responsible for monitoring pupil attendance and informing relevant SLT members of concerns.
• To be responsible for the management of various spreadsheets.
• Calendar management.
• Responding to parents enquiries in person, by email and over the phone.
• Helping manage CPOMS data entry.
• Other administrative tasks such as: helping organising school events, newsletters, correspondence across the school.

 If applying for part-time, please specify your availability on your application.

Person Specification

QUALIFICATIONS, EDUCATION AND TRAINING

Non UK qualifications require a statement of comparability from UK Naric 

Essential:  

• GCSEs or equivalent at a Grade C/4 and above in Math, English
• Experience using Microsoft office programmes, especially excel and word
• Administration experience

Desirable:

• Previous experience in School administration.
• Experience using iSAMS system or similar.

KNOWLEDGE AND EXPERIENCE

Essential:  

• An excellent track record as an administrator and/or receptionist
• A flexible approach and the ability to multitask and cope with a changing, varied and at times busy workload
• Evidence of further relevant professional development
• Confidence and understanding of safeguarding and child protection statutory legislations and school protocol.

Desirable: 

• Experience in an independent school
• Preferably have worked in a school or busy office/reception
• Understanding of the Independent Schools Inspectorate (ISI)

SKILLS AND ABILITIES 

• Good level of IT competency, including Office 365 
• Good level of numeracy skills  
• Good written skills and good command of the English language 
• Excellent communication and listening skills, and the ability to deal confidentially and professionally with individuals at all levels  
• Attention to detail and a meticulous working practices   
• Ability to evaluate information and data, and actively question and clarify information 
• Well-developed time management, organisational and planning skills 

Personal Qualities

․        Enthusiastic and energetic 

․        A team player

․        Good organisational skills 

․        Resilient and resourceful

․        Ability to make decisions quickly and solve problems as and when they arise

․        Ability to communicate effectively with pupils, staff, and parents

Devonshire House Preparatory School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Devonshire House Preparatory School is an equal opportunities employer. If the candidate has lived in a country other than the UK for a period of 3 months or more since the age of 18, a foreign criminal policy check will be required irrespective of whether they worked in those countries. All applicants need to have the Right to Work in the UK to be considered for the role.

In addition, the school may carry out an online search as part of our due diligence on the shortlisted candidates. This may help identify any incidents or issues that are publicly available online, which we want to explore with the applicant at interview. The online check forms part of the school’s wider safeguarding due diligence which aims to prevent and/or deter individuals who may be unsuitable to work with children from working in a school environment.